Executive Assistant 6 Month Contract - to - hire Hybrid (2 - 3 days in office) Sunset Park, Brooklyn Job Duties: This is a new role for our client and the EA will be working directly with the CEO of the company. Our client is a small family owned company who manufactures and distributes high temp adhesives. + Manage the President's calendar, schedule appointments, and coordinate meetings + Maintain and update itineraries for internal meetings + Screen and prioritize incoming emails, calls, and correspondence + Prepare and edit documents, reports, and presentations as needed + Prepare (or assist with) meeting agendas, attend meetings and record minutes + Ensure the President is well-prepared for all meetings with necessary notes/materials/information + Follow up on action items resulting from meetings + Act as a liaison between the President and internal team members and selected external vendors and/or clients + Coordinate and organize special projects as directed by the President + Prepare correspondence to internal team and to outside clients/vendors as needed and directed + Keep the President organized by proactively Must Haves: + Bachelor in Business Administration or related field + 5+ years of executive admin/c suite experience + Strong communication skills + Great Microsoft office and excel experience Skills: + Calendar management, Administrative support, Microsoft office, Excel, Executive administrative support, Outlook, Calendaring, Executive support, Microsoft About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.