Description We are searching for an Executive Assistant in the pharmaceutical industry based in Dallas, Texas. This role serves as a critical support system, performing various administrative tasks and facilitating communication among senior leadership and other stakeholders. This position offers a contract to hire employment opportunity. Responsibilities: • Act as the primary point of contact among the senior leadership team, employees, clients, and other external partners. • Manage information flow in a timely and accurate manner, ensuring all parties are informed of relevant details. • Oversee executives' calendars, schedule meetings, and ensure smooth operations. • Prepare and distribute agendas, record attendance, and take minutes during meetings. • Arrange travel and accommodations for senior leadership, including catering as required. • Coordinate conference scheduling and manage the shipping and receiving of marketing materials. • Maintain an inventory of marketing collateral and place orders as necessary. • Track daily expenses and prepare regular reports for the senior leadership team. • Format information for internal and external communication, including memos, emails, presentations, and reports. • Screen and direct phone calls, distribute correspondence, and manage team budgets. • Handle submission and follow-up on PO processes and other related duties as required. Requirements • Prior experience in the pharmaceutical industry is preferred • Proficient in ADP - Financial Services • Familiarity with Cisco Webex Meetings is a plus • Experience with Concur software • Proficient in CRM systems • Knowledge of Kronos Timekeeping System and About Time • Strong skills in calendar management • Excellent communication skills, both written and verbal • Experience with conference calls and correspondence handling • Proficiency in expense reporting and managing expense reports • Strong knowledge of Microsoft Office Suites, including Word, Excel, and PowerPoint • Project management skills are desirable • Ability to maintain confidentiality and exercise extreme discretion • High level of organizational skills, and ability to multitask • Problem-solving and decision making skills • Exceptional customer service skills • Strong attention to detail and accuracy. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .