Description We are offering a contract to permanent employment opportunity for an Executive Assistant located in Norfolk, Virginia. This role involves a range of administrative tasks essential to managing executive-level responsibilities within the organization. Responsibilities: • Manage executive calendars, including the scheduling and coordination of meetings and appointments • Take on the responsibility of office logistics for smooth operations • Attend executive meetings, taking detailed notes for future reference • Organize travel arrangements for executives ensuring timely and efficient travel plans • Manage all forms of correspondence including emails, letters, packages, and phone calls • Prepare reports, memos, and other documents to support executive functions • Assist in preparing for meetings and presentations, which may include researching topics, compiling data, and creating presentations • Maintain office supply inventory and order new supplies as needed • Ensure confidentiality of sensitive and confidential information is maintained at all times • Assist in planning company events and meetings to ensure they run smoothly • Undertake special projects as directed by executives, ensuring they are completed in a timely and efficient manner • Proficient use of Microsoft Office, Teams, and Adobe for various tasks and projects. Requirements • Minimum of 2 years of experience as an Executive Assistant or in a similar role within a Non-Profit sector • Proficiency in using Customer Relationship Management (CRM) software • Ability to manage calendars, including scheduling and coordinating meetings • Strong communication skills to effectively interact with various stakeholders • Experience in coordinating and managing conference calls • Ability to handle correspondence with discretion and confidentiality • Proficiency in using Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook • Knowledge of Adobe Acrobat for document management • Experience in planning and scheduling meetings across different time zones and with various participants. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .