Job Posting Title:

Executive Assistant

Req ID:

10104992

Job Description:

The Executive Assistant (EA) provides comprehensive administrative support, partnering closely with the executive administrative team to efficiently manage the Executive’s schedule, priorities, and projects. This role requires exceptional organizational skills, attention to detail, and the ability to handle complex calendars, travel logistics, and high-level administrative tasks. 

 

Responsibilities: 

Act as the primary point of contact for managing the Executive’s calendar, including meetings, recurring check-ins, general scheduling requests, and daily time management (e.g., meeting reminders and tracking outstanding meetings) 

Partner closely with other EAs to ensure alignment of Executive’s schedules with overall priorities 

Coordinate all travel arrangements, including complex itineraries for both business and personal travel, with domestic and international travel as needed 

Manage phones, phone sheets, and handle correspondence 

Align the Executive’s schedule with short- and long-term business priorities, making adjustments as needed 

Take notes, track and prioritize actionable items from meetings and follow up when needed and ensure completion 

Assist with event planning, logistics, and provide coverage for other EAs as needed. 

Prepare presentation decks and provide IT setup for meetings 

Ensure the Executive has access to logistics and necessary materials for all events and travel 

Develop and maintain strong relationships with internal and external partners 

 

Basic Qualifications: 

2+ years of administrative experience in a corporate or entertainment setting 

Ability to navigate sensitive and high-pressure situations with discretion and professionalism 

Exceptional organizational skills with the ability to prioritize effectively and manage multiple tasks simultaneously 

Detail-oriented, with the ability to manage high-volume calendars and coordinate complex travel logistics 

Deadline-oriented, with the ability to problem-solve and make decisions with sound judgement 

Demonstrate resourcefulness and adaptability to an evolving, high-demand environment 

Abilities to manage individual tasks while maintaining focus on larger strategic objectives. 

Demonstrates strong interpersonal skills, including the ability to work effectively as part of a team 

Excellent written and verbal communication skills 

Proficient with Apple and Microsoft Office software (i.e., Keynote and Excel) 

Available to work onsite 5 days per week with regular overtime as needed, and accessible 24/7 via telephone and e-mail to handle urgent requests 

Valid CA driver’s license and operating vehicle 

Valid US passport and availability to travel domestically and internationally 

The hiring range for this position in Burbank, CA is $71,000 to $95,100 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:

Walt Disney Studio Entertainment

Job Posting Primary Business:

Walt Disney Studio Entertainment All

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Burbank, CA, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2024-11-01