Overview At Catholic Health, our primary focus is the way we treat and serve our communities. We work collaboratively to provide compassionate care and utilize evidence-based practice to improve outcomes – to every patient, every time. We are committed to caring for Long Island. Be a part of our team of healthcare heroes and discover why Catholic Health was named Long Island’s Top Workplace. St. Charles Hospital is a proud member of Catholic Health and has served the residents of the Three Village area for more than 110 years. St. Charles is renowned for its outstanding customer service and scored as one of the top hospitals on Long Island in the delivery of high quality care. This non-profit hospital features three centers of excellence: Maternal/Child services, Orthopedics and Rehabilitation. St. Charles also offers services in general surgery, colon/rectal surgery, bariatric surgery, neurosurgery, ENT, pediatrics, diagnostic imaging, emergency medicine, epilepsy, stroke care, Female Pelvic Floor Disorders Center, and a nationally accredited Sleep Disorders Center. Job Details Provide confidential administrative assistance to President of Administration, COO, and CMO. Responsibilities: Assists with all aspects of a wide range of functions needed on a daily basis and maintains filing system. Responsible for coordinating and updating calendars for President, COO, & CMO of St. Charles Schedules meetings/zoom and make follow up calls to confirm attendance at all meetings. Schedules conference rooms for meetings for executives and reserves meeting rooms when needed. Screens telephone calls and takes accurate and detailed messages. Handles complaints when necessary and ensures they are routed to patient advocate/Quality department. Setups and maintains filing system for area. Maintains Administrator on Duty schedule. Maintains organization of office bulletin boards; sorts, reads and disseminates mail and faxes; places service calls for equipment and assures toners and inks are changed when necessary. Transcribes letters, memos and reports. Sends notices to attendees for upcoming meeting dates and follow-up reminders as necessary. Also prepares and assists executive in assuring timely distribution of agenda, minutes, and materials for meetings. Generates draft agenda for meeting Chairs of Stroke TF, JOC, Ortho, etc. Maintains established departmental policies & procedures, objectives, quality assurance program, safety, environmental, infection control standards and JCAHO manual. Prepares check requests, capital requests, IT requests, nutritional services requests, etc. as necessary. Coordinates and schedules travel and conference arrangements as needed. Generates agenda, records and transcribes minutes of meetings. Ensures that minutes are distributed to all Board members and/or qualifying individuals. Processes payroll via UKG timekeeping software. Requirements: Education: High School graduation or equivalent; Bachelor degree preferred. Skills, Knowledge or Abilities: Must be proficient in Microsoft Word. Good oral and written communication skills. Knowledge of a second language preferred. Must have excellent interpersonal and computer skills and the ability to handle confidential matters. Experience: 2-3 years of executive assistant experience required, preferably in a hospital or health-related institution. Salary Range USD $32.00 - USD $45.00 /Hr. This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate’s qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits. At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.