Union County College is a public comprehensive community college providing quality, affordable, accessible educational programs that serve the greater Union County region. It is the oldest of New Jerseys 19 Associate Degree Colleges, serving both career-minded and transfer-oriented students since 1933. The College enrolls almost 30,000 credit, non-credit and continuing education students and is accredited by the Middle States Commission on Higher Education. Many programs lead to the Associate in Arts, Science and Applied Science degrees. Campus: Scotch Plains/ Cranford General Description: Responsible for the production and coordination of work flowing through the Office of the Vice President for Administrative Services, including administrative support for the Scotch Plains Campus, College Relations, Communication Center, Assessment, Planning, and Research, and Continuing Education and Workforce Development departments. Also provides support for Administration when needed. Performs highly complex, responsible secretarial and administrative duties which are frequently of a confidential nature. Makes independent work decisions and makes decision on routine occurrences and problems in the absence of the Vice President for Administrative Services. Regularly works between campuses. Characteristics, Duties and Responsibilities: • Provides general administrative support for the Office of the Vice President for Administrative Services, including typing and disseminating memos, letters, and minutes, statistical and financial reports, handling mail, ordering supplies and other housekeeping. • Maintains daily appointment schedule including setting up appointments, coordinates meetings, and conference calls. Handles routine problems or coordinates appropriate responses to problems with key members of the Vice President staff. • Schedules and coordinates all Division Staff Meetings and attends special meetings as required in support of the Vice President. • Organizes activities such as internal and external meetings, speaking engagements, department activities and ensure the necessary meeting preparations, including media, IT needs, room reservations, and catering. • Research and develop information necessary for the compilation of reports and other documents in response to internal and external requests in support of the Division. Produces project information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. • Participate in preparation of special reports and projects for the Vice President and/or key members of the Administrative Services leadership team and their staff. • Deals directly with internal and external constituencies, including faculty, administrators, students, and staff. • Oversees the office inventory and orders all supplies as needed preferred. • Other duties as assigned. Education Requirements: • Associate degree required. Experience: • 5 years of experience in office management. • Expertise with Microsoft Office Suite products (Excel, Word, PowerPoint). Competencies and Skills Required: • 5 years of experience in office management. • Expertise with Microsoft Office Suite products (Excel, Word, PowerPoint). Physical Demands and Work Environment: • This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled. • Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds. • No or very limited exposure to physical risk. • Some travel required. Union County College does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, disability, handicap or other legally protected status in its provision of employment, education, and activities, or other services. Union County College is an EEO/AAP Employer/Protected Veteran/Disabled Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. Union County College offers a competitive compensation package and salaries that are commensurate with experience and qualifications. The following benefits are also provided: Medical benefits and pension plan offered through the State of NJ; Dental and vision benefits; Vacation days based on accrual system; Ten paid holidays and three floating holidays that are determined by the College; Tuition remission for employee, spouse, and eligible children for credit and non-credit courses; and Tuition reimbursement for approved degree programs at an accredited college or university.