Trotter & Morton Group of Companies are a diverse group of building trades experts offering unique and integrated construction solutions for our divisions specializing in industrial construction, commercial construction, facility services and building maintenance.

Since 1927, our skilled workforce has brought their high-quality workmanship, experience, and passion to a diverse project portfolio that includes some of Alberta and British Columbia 's most iconic structures.

At Trotter & Morton, we know we're only as good as our employees. We are looking to hire hard-working and committed individuals who will contribute to our team of experienced personnel by bringing a willingness to learn and an entrepreneurial spirit to every project. We are currently looking for an Executive Assistant to join our team!

What's In It For You

Base salary range $65,000 to $80,000 per annum based on experience Minimum 3 weeks’ paid vacation Extensive benefit plan RRSP Matching Professional development and training resources Health and Wellness program Inclusive and engaging work environment Fun company events and barbeques

Roles and Responsibilities

Board Support

Prepare and distribute comprehensive board packages and materials in advance of meetings Attend board meetings, take detailed notes, and ensure follow-up actions are documented and completed Maintain accurate and organized records of board activities and correspondence

Executive Travel Management

Coordinate and manage all aspects of executive travel arrangements, including flights, accommodations, transportation, and itineraries. Troubleshoot travel issues and adjust plans as necessary

Expense Management

Prepare, review, and submit expense reports for the executive team in compliance with organizational policies Track and reconcile expenses to ensure accurate reporting

Meeting Coordination

Schedule and organize executive-level meetings, including preparing agendas, materials, and logistics Manage executive calendars to optimize time and prioritize critical tasks

Administrative Support

Act as the point of contact for internal and external communications for the executive team Handle confidential information with discretion Perform general administrative duties, such as managing correspondence, filing, and other tasks as needed

Required Skills

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g.,Teams). Detail-oriented, with an emphasis on quality of work Excellent ability to prioritize work tasks according to deadlines Strong oral and written communication skills Strong analytical and organizational skills High level of professionalism, discretion, and confidentiality

Required Experience

University degree or diploma in business administration or a related field, and/or equivalent relevant work experience. Minimum of 3-5 years of experience as an Executive Assistant or in a similar role Prior experience supporting senior executives or board operations is highly desirable

We firmly believe our employees are our best assets and we are committed to providing ongoing training and support to allow them to reach their full potential. Trotter & Morton Group of Companies is an industry-leader in safety, and we strive for an incident-free workplace in all aspects of our operations. If you have a strong work ethic and commitment to excellence, apply today and build a rewarding career as a member of our high-performing team.

Our Commitment to Diversity

The Trotter & Morton Group of Companies is an equal opportunity employer. We are committed to hiring talented, qualified professionals without regard to race, age, gender, or any other protected ground and to providing an environment without discrimination.

Every effort is made to provide fair and equal employment and development opportunities and to ensure that our policies regarding hiring, compensation, promotions, and transfers are based solely on skills and capabilities, job requirements, job performance, and other job-related criteria.

We thank all applicants in advance, however, we will only contact candidates selected for an interview.