Are you an administrative professional looking for a dynamic and growing organization that will both challenge and reward you? Join our team at Sun Communities and embark on an exciting new opportunity! We are looking for an Executive Assistant to provide administrative support to the President, COO, and EVP of Strategy & Business Development. If you're creative and enjoy working in a cross-functional environment that is results-driven and customer-service oriented, keep reading!

OVERVIEW

The Executive Assistant provides support to the President, Chief Operating Officer (COO), and the EVP, Corporate Strategy & Business Development by performing advanced, diversified, and confidential administrative duties, both of a personal and business nature. This individual serves as the primary point of contact for internal and external stakeholders on matters pertaining to the Executives and oversees special projects.

JOB DUTIES

Manage the calendars of the President, COO, and EVP, Corporate Strategy & Business Development by scheduling appointments, meetings, and conference calls with both internal and external parties as directed or independently; prepare meeting agendas, meeting notes, and reports as needed. Screen incoming calls and written correspondence; research, resolve, and follow up on issues and concerns in an appropriate and confidential manner. Compose and prepare a wide range of general, confidential, and complex correspondence; ensure proper sentence structure and grammar. Prioritize inquiries and requests to ensure smooth day-to-day operations. Anticipate needs and expectations; initiate follow-up on pending matters proactively. Facilitate communication within the organization, acting as a liaison between various teams and team members. Organize and execute special projects; ensure stakeholders are delivering on contributions. Conduct research and compile information to support various projects and initiatives. Participate in meeting and event planning. Arrange complex, detailed travel plans and itineraries with minimal direction. Communicate directly and on behalf of the Executives with board members, investors, and others on matters related to their position. Build relationships throughout the company and with external partners as needed for efficient and effective work. Compile expense reports for approval. Review, code, and submit invoices for approval and payment.  Track spending for various teams against approved budgets. Uphold the highest level of professionalism and discretion when handling highly confidential information. Maintain the property organizational chart, applying and dispersing updates as needed. Review received legal correspondence from Sun’s registered agent and distribute appropriately.  Prepare quarterly certification forms. Notarize documents as needed. Ensure adequate levels of office supplies for the department. Other duties and special projects as assigned.

REQUIREMENTS

High School Diploma or GED; Bachelor's degree in Business or related field, preferred Minimum of 7 years’ administrative, or relevant corporate experience Strong attention to detail, organizational and multitasking skills Ability to interpret and effectively manage a large and complex workload with competing priorities Excellent communication and interpersonal skills Ability to work independently as well as a team in a fast-paced multi-tasked environment Ability to maintain strict levels of confidentiality Advanced computer proficiency with the Microsoft Office suite Ability to provide data entry and analysis in a timely and efficient manner Ability to work extended hours Ability to respond to business needs after normal business hours Ability to perform in-person work on a consistent basis Ability to travel 5-10% of the time

BENEFITS

At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, paid time off, great benefits, and flexibility.

Comprehensive Medical and Prescription coverage with 4 plan options so you can choose the plan that best meets the needs of you and your family Comprehensive Dental and Vision Plans On-Site Fitness Center with Free Personal Training & Group Fitness Classes Voluntary Health and Dependent Care Reimbursement Accounts Life, Accidental Death & Dismemberment Insurance and Dependent Life Short and Long-Term Disability Coverage 401(k) Plan with Sun matching contribution Employee Assistance Program Identity Theft Insurance Legal Assistance Plan Pet Insurance Tuition Reimbursement program providing financial support to team members who further their formal education Vacation RV Site Discounts for team members when visiting SunRV Resorts across the nation Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more Up to six weeks of paid parental leave for the birth of a child, adoption, or placement of a child Paid Time Off including ten holidays, vacation, personal, sick time, bereavement and pay for jury duty

 

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