Returning Candidate? Log back in! Executive Assistant ID 2024-5568 Department Information Technology Position Type Regular Location US-MN-Eagan Job Overview

This position, Executive Assistant, will report directly to the Chief Digital Officer and provide personalized human-centered support. Key responsibilities include but are not limited to calendar management, travel arrangements, expense reporting, presentation preparation, project management of key initiatives as well as support daily time management. This individual is a highly professional and efficient worker, capable of balancing multiple tasks and showing dedication to their work. They excel in fast-paced environments and have a proactive approach in anticipating business needs and making recommendations.

Highlights of your role

• Maintains professional appointment schedule by coordinating multiple calendars/ schedules, acting as a liaison between internal and external contacts in planning and scheduling meetings, video/teleconferences, and travel for CDO. Resolves schedule conflicts and manages the intricacies of frequent adjustments of schedules.

• Provides meeting support to the VP of IT and the Senior Director Digital Products and Engineering, including facilitating coordination of meeting materials, technology needs/tech support, food/beverage catering, participant travel arrangements, and venue coordination.

• Conserves CDO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, graphics, and meeting minutes on occasion.

• Offers counsel and supports key organizational / Technology initiatives.

• Proactively anticipates needs and makes arrangements to ensure effective time management of work and family.

• Prepares meeting agendas, presentation decks

• Collects data, prepares, and analyzes Technology organization reports, including summary financial and resource capacity information

• Onboarding support: support onboarding of new team members, coordination of first few weeks, travel arrangements to Warroad, awareness/understanding of technology organization and processes/practices

• Manage various department and staff Microsoft Teams channels, folders, and content

• Handles submission of CDO’s expenses.

You're a good fit if you have (or if you can)

• Human-centered approach to people and work

• Demonstrated ability to prioritize, with outstanding attention to detail and interpersonal skills.

• Self-starter and effective at working independently and in group settings

• Proactively provides recommendations for more efficient and innovative ways to accomplish tasks, hence improving current operations

• Handles highly confidential information with sensitivity and discretion and protects business operations

• Possesses a “can do” attitude and the flexibility to take on random projects as necessary –thrives in an ever-changing and evolving role

• Exhibits a high degree of professional maturity, trust and integrity, and cultivates these qualities in others

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Teams (team setup/management, channel management, content management, Live Meetings); willingness and ability to utilize AI enablers such as (and including) Microsoft CoPilot

Also want to make sure you have

• High school diploma (Bachelor’s Degree preferred)

• Minimum of 5 years of senior executive-level administrative support experience

We invite you to See Yourself at Marvin

From people to products, Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company, you belong to a community full of opportunities. You also belong to one of America's Top 20 Large Employers of 2024, according to an exclusive ranking by Forbes Magazine. 
 
For more than 100 years, we've been designing, building, and engineering premier products. Today, in our 16 locations across North America, we manufacture Marvin's portfolio of products, which includes Infinity Replacement Windows, TruStile Doors, and Marvin Coastline brands.
 
Together, we live our values and enjoy a culture that feels like home. Our better living approach to benefits supports you at work and beyond. From day one, you receive health insurance, paid holidays, paid parental leave, a 401(k) retirement savings match and more! A few unique offerings include:
- $300 annual wellbeing account to spend on whatever makes you happy + healthy
- Better Living Day! (a paid day off to go have some fun)
- $$ Annual profit sharing - get rewarded for the role everyone plays in making Marvin a success
- Giving at Marvin - join coordinated volunteer opportunities
- Brighter Days Fund - financial support thanks to your colleagues and the Marvin family should you suffer a personal hardship
When you belong to the Marvin team, it's all part of the package. Apply today!

Marvin is an Equal Opportunity Employer

This job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities of the employee. Accommodation may be made to enable an individual with a disability to perform the essential functions of the position. Any employment offer depends on completing a background check and drug screen to company standards. 

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