Welcome page Returning Candidate? Log back in! Executive Assistant Job Locations US-VA-Alexandria ID 2024-19383 Category Administrative Services/Support Security Clearance Requirement Secret Type Regular Full-Time Level Mid-level Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. Objective. Responsive. Trusted.

 

The Sea, Land, Air Division (SLAD) provides multiple organizations within the Department of Defense with timely and objective assessments and recommendations that integrate technical, operational, programmatic, policy and strategy analysis. We have key clients across services to include NAVSEA, Office of Naval Research, Program Executive Office Integrated Warfare Systems (PEO IWS), Marine Corps, Army and Air Force. #MC

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Responsibilities

The Division Executive Assistant reports directly to the Division Director (Senior VP) and Deputy Division Director (VP) and provides administrative support across the 600+ person division, including managing general administrative processes, supporting and hosting client meetings, and developing or consolidating division reports. As a key member of the support team, helps ensure SPA presents a highly professional and effective organization to visiting clients and partners.   Specific duties include:  

Manage schedules and provide inputs to the Division Director’s calendarAssist in office communication and coordinationOversee meeting arrangements, video teleconferences, and other gatherings, working with the division and corporate meeting coordinatorsMaintain electronic files, databases, and serial numbersOrder special supplies and arrange for maintenance of office equipment as neededMaintain and organize correspondence and work product information via electronic and other mediaMaintain Division organizational chartHelp prepare presentations, technical reports and division and corporate reportsMaintain confidentiality in all aspects of company businessPerforms other duties as assignedThis is a full time in office position, with the ability to work from home on an as needed basis Qualifications

 

Required

High School Diploma5 to 10+ years of experience in administrative support to a large group and/or executive leadersAbility to communicate effectively with employees at all levelsProficiency in hosting classified, controlled unclassified and unclassified meetings and ensuring effective and professional meeting environmentsProficiency in Microsoft Office Programs, including Word, Excel and PowerPoint, and Superior proof reading/editing skillsStrong time management skills, self-starter, able to balance multiple tasks and maintain momentumEligible for Secret clearance; US Citizenship is required

Desired 

Support to executive leaders.Organizing and supporting large meetings of 10 to 100 senior decision makersManaging other administrative support staffFamiliarity with Department of Defense organizations (Navy, Air Force, Army, Marine Corp)Secret clearance, Eligible for Top Secret clearance.Experience building and working with spreadsheetsExperience with Office 365/Sharepoint, Confluence, or other workflow and knowledge management softwareHaving or pursuing an Associate or Bachelor Degree Options Apply for this job onlineApplyShareRefer this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed SPA is committed to the principles and practices of equal employment opportunity (EEO) and Affirmative Action. It is, and will continue to be, the policy of the company to afford equal employment opportunities to all qualified individuals. We recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, age, marital status, protected veteran status, disability or genetics or any other characteristic protected by federal, state or local law. Application FAQs

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