Description Our client is in need of an Executive Administrative Assistant in the San Antonio. This role primarily functions in the industry, where you will be tasked with providing comprehensive administrative support to a team of executive professionals, ensuring seamless operations and efficient communication between departments. Provides administrative and project support for division leadership. Maintains thorough knowledge of all departmental activities. May receive tasks from one or more executives. Plans and schedules the division leadership’s calendar for appointments, meetings, conferences, and travel. Supports the department’s capital and real estate project administrative needs, coordinating project consultants’ meetings and activities with the VIA team under the supervision of the project manager(s). Plans and coordinates professional luncheons, workshops, and seminars for the division. Receives, reviews, prioritizes mail/e-mail, and independently prepares replies and routine communications. Composes, formats, proofreads, types, and assists in producing correspondence, memos, presentations, and other materials to be used by the division leadership. Prepares certified mail packages. Records easements with county courthouse, as needed. Performs basic research for the department leadership related to construction or real estate projects. Receives visitors and screens calls, handling all of those that do not require the direct attention of management. Coordinates with other departments and entities for use of conference rooms; setup rooms as requested for meetings. Establishes files, organizes records, and is responsible for maintenance thereof. Supports division administrative/ executive assistant as needed. Supports division projects and associated coordination and clerical support for professional services contracts. Other administrative duties as assigned. Requirements ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, Administrative Office, Coordinating Appointments, Coordinating Schedules, MS Office TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .