BCforward is currently seeking a highly motivated Executive Assistant at Charleston, SC
Position Title: Executive Assistant
Location: Charleston SC 34884
Anticipated Start Date: 01/02/2025
Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.
Expected Duration: 12+ Plus Months (Contract)
Job Type: (>%3D30 HOURS WEEKLY], [CONTRACT], [ON-SITE]
Pay Range: $22.97/Hr
Role is located in Charleston to work at the company's site. Office location: Client office (Blackbaud building) 65 Fairchild Street, Suite 203, Daniel Island, SC 29492.
Resource needs to be from Charleston area as there's no relocation offered .
This role requires a proactive and detail-oriented individual who can anticipate needs, manage competing priorities, and ensure the smooth execution of daily operations. The ideal candidate is a self-starter with excellent organizational, communication, and problem-solving skills, capable of handling sensitive information with discretion.
Key Responsibilities:
1. Executive Support:
* Manage and prioritize the Executive's complex calendar, including scheduling meetings, resolving conflicts, and ensuring adequate preparation time.
* Coordinate domestic and international travel arrangements, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.
* Draft, edit, and proofread emails, presentations, and other correspondence on behalf of the executive.
2. Meeting Coordination:
* Plan and organize high-level meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
* Manage logistics for virtual and in-person meetings, including securing venues, technology setup, and catering.
3. Project and Task Management:
* Act as a liaison between the executive and internal teams, facilitating communication and ensuring timely delivery of key projects and tasks.
* Track and monitor project deadlines, ensuring that the executive is informed of progress and potential delays.
4. Administrative Operations:
* Prepare and process expense reports, ensuring compliance with company policies and deadlines.
* Maintain and organize files, records, and confidential documents, ensuring accessibility and security.
5. Relationship Management:
* Build strong relationships with internal stakeholders, clients, and external partners to facilitate seamless communication and collaboration.
6. Process Improvement:
* Identify opportunities to improve administrative processes, increase efficiency, and implement best practices.
* Stay updated on industry trends, tools, and technologies to enhance operational effectiveness.
Qualifications:
* Education & Experience:
* Bachelor's degree in business administration, communications, or a related field preferred.
* 4+ years of experience providing executive-level administrative support, preferably in a fast-paced, IT or technology-driven environment.
* Skills & Competencies:
* Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
* Strong verbal and written communication skills, including the ability to compose and edit professional documents.
* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Microsoft Teams).
* Discretion and integrity in handling confidential information.
* Other Qualifications:
* Experience with expense management software (e.g., Concur) and project management tools is a plus.
* Relevant certifications, such as Certified Administrative Professional (CAP), are a plus.
Experience using Workday is a plus
* A proactive mindset with the ability to anticipate needs and solve problems independently.
Benefits:
BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.
About BCforward:
Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.
BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.
BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.
This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.
Interested candidates please send resume in Word format Please reference job code 234190 when responding to this ad.
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