Job Summary

Job Description

What is the opportunity?

As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. This role will support the Vice President, Digital Channels Technology and the Vice President, PB & CB Architecture. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

What you will do?

Provide executive administrative assistance in support of the senior executives maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline-driven environment.Maintain master copies of organizational policy and procedure manualsManage and maintain calendars, coordinates meetings, conferences, and travel arrangements for the supported executivesPlan and coordinate internal and external meetings events: senior management team meetings, offsites, roundtables, Town Halls, tech demo days/hackathons, and other team meetings, including facilitation of WebEx meetings and speaker presentations on PowerPoint. Develop agendas, materials and routines, including action items and follow-ups.Contribute to increasing employee engagement across the team of the supported executive, helping organize team socials, volunteering, and other activities to help the team feel connected to and proud to be part of RBC.Act as the Executive’s delegate for email and phone mailResearch and respond to routine inquiries and requestsPrepare material for daily schedules and meeting bookingsCoordinate, administer, and manage department logistics, conducting a monthly audit reconciliation of travel and other expenses, supplies, telecommunications, equipment, and premises requirements, updating Vacation and Absence Management System, and producing / distributing monthly away listsManage correspondence and reporting, responding and prioritizing as appropriate and with discretion, assisting as primary liaison for the VP with senior internal and external stakeholdersCollaborate with other EAs, working as a team within clusters, providing leadership support and for relief purposes

What you need to succeed?

Must Have

3+ years of Executive or Administrative support experience supporting senior leadership.Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.Demonstrates strong interpersonal, diplomacy, and communication skills, both written and verbal, working effectively with various levels of staff including executives and senior managementExperience with common Applications including Microsoft Excel, Word, PowerPoint, RBC Connect, Concur, myHR, Workday, CoupaHostDemonstrated initiative, positive, and helpful attitude when dealing with others.Ability to work with minimal supervision; efficiently and accuratelyStrong time management and prioritization skills.Be resourcefulStrong collaboration and flexibilityHybrid Role (3 days in office)

Nice to Have

Previous experience of working in different teams within RBC

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

RBC WATERPARK PLACE, 88 QUEENS QUAY W:TORONTO

City:

TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

TECHNOLOGY AND OPERATIONS

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2025-01-17

Application Deadline:

2025-01-27

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
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We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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