Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

 

Ready to explore a career path? Start your journey.

What You’ll do on a Typical Day

Manage key logistic aspects of the VP’s offices, including calendar management, domestic and international travel plans, timely and thorough expense management, and miscellaneous activities in support of the APAC VP’s teamManage all level of administrative duties and anticipate the needs of the APAC VPExtensive diary management:Set up meetings for the VP APACCoordinate meeting logistics – scheduling sessions, booking rooms, inviting attendees (internal and external) and booking virtual-technology tools, attend the meetings and coordinate the logistics etcPrepare, review, and submit expense claims in accordance with company policyTravel management – book flights, hotels, and transfer management – in accordance with company policyManage professional scheduling for the VP APAC, including agendas, mail, email, calls, travel arrangements, support client management, sales team, and other direct reports requirements, and other company logisticsCoordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executivesPrepare and edit presentations and other materials. Create non strategic documents as requestedWork closely with stakeholders to arrange team meetings and business reviewsLiaise with other areas of the business for any regular company operational meetings where VP input is requiredLiaise frequently with Executive Leadership Team and global VPs and their EAs as requiredRead and analyse inbound requests, communications, agendas, and memos and determine significance - route to appropriate team or leader in a timely and efficient mannerFacilitate new vendor set up process when requiredProcess purchase orders and invoices as requiredManage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordinationMaintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the businessOrganize team communications and plan events, both internally and offsite, AU engagement activities, customer events, marketing events as requested.Be present in the office as requested by the VP based on their calendar requirements

What We’re looking for

5+ years’ experience as an executive assistantStrong time-management/organisational skills and the ability to balance competing prioritiesOutstanding interpersonal and communication skills (both written and verbal)Exceptional Word, Excel, and PowerPoint skillsProven collaboration skills with the ability to establish and maintain strong working relationships with key stakeholdersHigh energy, detail oriented, pro-active, and able to work well under pressureDemonstrated ability to multitask efficiently, solve problems and manage tight deadlinesHandle changing priorities with minimal supervision in a dynamic and fast-paced environmentHighly organized with good follow-up skillsAbility to remain composed under pressure and be able to priorities based on business impactFlexible to support APAC/global timingsTact, discretion, and impartiality where circumstances requireA high level of personal integrity and reliabilityA positive attitude with a focus on continual improvementIndependent and self-drivenHigh degree of emotional intelligenceSuperior attention to detail

     

Location

Australia

     

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.

Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

Wellbeing resources to support mental and emotional health for you and your immediate family.

And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!