Description

MUST HAVES:

-Executive Assistant experience from another corporation (pharma/manufacturing preferred-not required)

-Experience managing calendars, expenses, and helping plan events/book travel

-MS Office experience (Outlook, Word, Excel, PowerPoint)

Hybrid position - 3 days on-site (Mon/Fri WFH).

Key Responsibilities:

•\tProvide comprehensive administrative support to a senior leadership team of four executives.

•\tManage and prioritize schedules, including calendar management, meeting coordination, and travel arrangements.

•\tHandle expense reporting, ensuring accuracy and timeliness.

•\tOrganize and oversee engagement events, fostering a collaborative and professional environment.

•\tServe as a point of contact for internal and external stakeholders, ensuring clear and effective communication.

•\tAnticipate the needs of executives and proactively address administrative tasks to streamline operations.

Administrative Support:

o\tAssist the HR Team with daily operations, ensuring smooth execution of tasks and priorities.

o\tManage scheduling, coordinate calls, and support engagement initiatives.

o\tProvide administrative assistance to ensure Talent Acquisition processes run seamlessly.

Talent Acquisition Assistance:

o\tManage and update calendars for HR and TA professionals, ensuring timely coordination of candidate interviews.

o\tOrganize Zoom calls with hiring managers and track progress for Service Level Agreements (SLAs).

o\tEnsure candidates receive an exceptional experience during the recruitment process.

Event Coordination & Communication:

o\tAssist with uploading content to the company website and internal platforms.

o\tPlan and coordinate events, including ordering food and supplies.

o\tSupport in managing communications and ad hoc projects to ensure team efficiency.

Qualifications

Experience:

o\tProven experience in administrative roles, preferably supporting HR or TA teams.

o\tFamiliarity with scheduling, event planning, and candidate coordination is a plus.

Skills:

o\tStrong organizational and multitasking abilities.

o\tProficiency in scheduling tools, video conferencing platforms, and general office software.

o\tExcellent communication skills and attention to detail.

Attributes:

o\tPositive, proactive, and adaptable mindset.

o\tComfortable committing to a 2-year contract.

o\tTeam-oriented with the ability to work independently when required.

Additional Information

•\tThis is a long-term, hourly contract role.

•\tThe role involves approximately 50% support for Talent Acquisition tasks and 50% general HR administrative assistance.

•\tOccasional on-site support for events and other HR functions may be required.

Skills

Administrative support, Calendar management, Data entry, Customer service, Microsoft Office, Calendaring, Executive support, Filing, Clerical, Executive administrative support

Pay and Benefits

The pay range for this position is $20.00 - $25.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Warren,NJ.

Application Deadline

This position will be accepting applications until Jan 31, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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