Executive Assistant (PEOC3N):
Bowhead is seeking an Executive Assistant to support our PEO C3N contract in Aberdeen, MD. The Executive Assistant is responsible for performing a wide variety of administrative, advisory, writing, preparation actions, scheduling, logistical, personnel management, automation, and integration activities in support of the Project Manager for NGC2.
The Executive Assistant (EA) will provide support to the PM, acting as the focal point of contact for the PM office. The EA serves as the liaison between the PM and visitors to the PM’s office, as well as the immediate point of contact for the PM in terms of schedule managing, travel coordination and general office support. The EA determines appropriate read-ahead material, preparation reviews, and other requirements to promote clarity and allow for decisions from the PM. The EA establishes plans and programs based on changing situations and will exercise wide discretion in the achievement of missions based upon an intuitive knowledge of the PM’s goals. The EA will confidently interface with higher level technical experts. Assignment requires that the EA apply a thorough knowledge of subordinate activities and outside agencies; a thorough knowledge of administrative requirements; and a high level of tact, diplomacy, and ability to meet and deal effectively with senior-level military and civilian officials.
ResponsibilitiesThis work may include but is not limited to the functions outlined below:
Assisting with calendar maintenance, meeting support, action item and document staffing and tracking, personnel contact information maintenance, and correspondence review and updateGreet and guide all visitors and callersPrepare official correspondence within the guidelines prescribed in Army Regulation (AR) 25-50, and be well-versed in Army correspondence practicesMaintain a professionalism commensurate with the environment of an Army O-6 officeDevelop and coordinate executive travel itinerary and well as provide expert advice for Defense Travel System (DTS)/travel requests for civilian and military personnelMaintain organizational chart, emergency and office contact rosters, and calling treesTrack that Government personnel are entering Automated Time Attendance and Production System (ATAAPS) timecard information on time and accurately.Other duties as assignedHigh School diploma or equivalent PLUS a minimum of ten (10) years of relevant experience in an administrative environment (similar to the tasks above). 1 academic year at a technical school in an accredited business related program may be substituted for 1 year of experienceDefense Travel System experience requiredIntermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPointAbility to communicate effectively with all levels of employees and outside contactsStrong interpersonal skills and good judgment with the ability to work alone or as part of a teamOther duties as assigned Qualifications High School diploma or equivalent PLUS a minimum of five years of relevant experience in an administrative environment (similar to the tasks above). 1 academic year at a technical school in an accredited business related program may be substituted for 1 year of experienceDefense Travel System experience requiredIntermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPointAbility to communicate effectively with all levels of employees and outside contactsStrong interpersonal skills and good judgment with the ability to work alone or as part of a team
Physical Demands:
Must be able to lift up to 25 poundsMust be able to stand and walk for prolonged amounts of timeMust be able to twist, bend and squat periodically
SECURITY CLEARANCE REQUIREMENTS: Must currently hold a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.
The projected compensation range for this position is $70,000- $100,000.
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Options Apply for this job onlineApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeedApplicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.
Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.
UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here.
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The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
UIC Commercial Services, LLC is a holding company under Ukpeaġvik Iñupiat Corporation (UIC), an Alaska Native Corporation providing a wide variety of services including a full range of construction services, design and architecture services, environmental consulting, permitting and compliance and remediation, oil and gas support, ocean-going cargo and shipping services and specialized companies. Several of our companies are SBA 8(a) certified, small disadvantaged businesses and offer substantially competitive rates. Collectively, we offer a breadth of services which we perform with a focus on quality results. UIC and its subsidiaries are committed to and strive for safety, quality, business ethics, and shareholder value. We offer competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long term disability, and 401(k) retirement plans as well as paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs. Join our Talent Community!
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