Argonne National Laboratory is inviting applications for the position of Executive Assistant within the Physical Sciences & Engineering (PSE) directorate.

Provides administrative support to the directorate's Deputy Associate Laboratory Director and Deputy Operations Officer. Under minimal supervision performs a wide range of administrative activities and tasks. Ensures the smooth flow of incoming and outgoing communications. Completes administrative activities and tasks in a professional and timely manner. Addresses matters of a confidential or sensitive nature with discretion. Handles complex assignments with minimal oversight using independent judgment. 

Facilitates effective and efficient flow and processing of information and work associated with the day-to-day operations as assigned. Arranges and provides support at high-level meetings, conferences, and workshops. As required, interacts directly with high level stake holders. A successful candidate will have a demonstrated ability to effectively utilize existing support networks, as well as develop new ones where necessary, to accomplish assigned tasks. This role requires the exercise of independent judgment facilitating effective and efficient flow, processing of information, being proactive, and work associated with the day-to-day operations.

Position Requirements

Knowledge of administrative support and office practices including experience supporting senior level executives

Proactively manage and maintain calendars, ensuring optimal scheduling of meetings, conferences, onsite visits, and workshops

Prepare and distribute meeting minutes, action items, and follow-up tasks

Organizational skills, initiative, ingenuity, creativity, and the ability to independently solve complex administrative problems

Ability to effectively set priorities and meet all deadlines with accuracy and completeness

Is comfortable working in a dynamic, changing environment with multiple competing and shifting priorities

Ability to effectively compose, proofread, and edit correspondence

Ability to gather data, consider alternatives and weigh implications and appropriateness of actions

Knowledge of computer software packages/systems such as Microsoft Word, Excel, PowerPoint, Outlook, database, and other software as needed by the department, etc.

Requires knowledge of or the ability to quickly acquire knowledge of Lab-wide systems and applications including those related to travel, workshops and publications (e.g. XM, PANDA, etc.)

Effective and written communication skills and the ability to interact and collaborate with internal and external contacts at varying levels of authority to achieve established goals

Knowledge of document preparation for web presence, including web searching

Ability to demonstrate an understanding of, and an ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork

Preferred:

Prior knowledge of the Argonne organization, its policies, and procedures

SA4 Requirements:

SA4: High School and 10+ years of experience, or Associates and 8+ years, or equivalent

Job Family

Support Administrative (SA)

Job Profile

Administrative Support 4

Worker Type

Regular

Time Type

Full time

The expected hiring range for this position is $30.17 - $45.13.

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package.

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As an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law.

Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.  

All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis.  Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements.  Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.