To Apply for this Job Click Here

Our client, an international architecture and landscape architecture firm, is seeking a proactive, motivated, and organized Temporary to Permanent Executive Assistant to support two of the firm's executives. Executive Assistants collaborate studio-wide and coordinate efforts that support executive leadership, studio operations, and client relationships. They work alongside studio leadership and have valuable exposure to the company's strategic management and operations. This role is 4 days in office and 1 day remote, however must be flexible to come into the office 5 days a week if needed. Working hours are from 9am-6pm with 1 hour lunch and some OT as needed (light). The role will start ASAP and is a great opportunity for an experienced executive assistant looking to expand upon their skillset.

Responsibilities:

The Executive Assistant will track multiple tasks and, therefore, need impeccable follow-through, a positive attitude, and an indomitable spirit. Key responsibilities include:

Manage multiple calendars by scheduling and coordinating appointments, anticipating needs, and rearranging meetings as appropriateBook travel (air, hotel, car, rail), build itineraries, address any changes, and handle any necessary travel documentationSchedule internal and external meetings over multiple time zones and countriesSupport the partners' architecture and landscape professional developmentCoordinate panel discussions, lectures, and media interviewsComplete weekly timesheets, monthly expense reports as needed, and new/renewal of state licenses for the partners.Potential calendar coordination for personal appointments

Qualifications:

A minimum of 5 years of administrative or comparable experienceBachelor's degree or higher preferredAbility to handle multiple tasks, projects, competing priorities, and tight deadlines while maintaining qualityStrong calendaring experience with the ability to accurately track and communicate ongoing changes, anticipate needs, and make adjustmentsExercises judgment, discretion, professionalism, and trustworthinessAbility to represent the office professionally in all written and verbal communicationsA strong eye for detail with dependable follow-throughMaintains an even composure and is effective under pressureExperience working with high-level clients, media contacts, and studio leadership is helpful but not requiredProficiency with Microsoft Office 365, Adobe Creative Suite, Zoom, WebEx, Microsoft Teams, and Deltek software (preferred)

Compensation:

DOE 77k-94.5k, hourly in line + OT + Benefits (once perm) A1406062NY-Temp_1738677134 To Apply for this Job Click Here