Description We are providing an opportunity to be part of an exciting role for an Executive Assistant in Aventura, Florida, United States. The role involves supporting a CEO with complex and confidential administrative duties requiring considerable judgment, tact, creativity, and initiative. This role offers a contract to permanent employment opportunity. Responsibilities: • Handling telephone calls, taking messages, and responding to queries related to executive activities. • Coordinating travel arrangements, including itineraries, agendas, and expense reports. • Managing the Corporate HQ location in Aventura, FL. • Assisting in the preparation of special reports, summaries, or presentations by selecting relevant information from various sources. • Maintaining and updating confidential files, records, and publications. • Liaising with direct reports and others throughout the company on projects and requests to ensure needed information is available to executives. • Coordinating on and off-site meetings and other events. • Arranging appointments for the CEO and maintaining the executive calendar. • Receiving, sorting, and prioritizing mail and email, noting required actions and dates. • Anticipating, revising, and sending correspondence as needed. • Coordinating and submitting expenses, invoices, etc. for the CEO. Requirements • Proficiency in ADP - Financial Services • Bilingual in English and Spanish • Skilled in using Concur • Familiarity with CRM systems • Knowledge of Kronos Timekeeping System • Proficiency in About Time software • Ability to manage calendars effectively • Excellent communication skills • Experience in handling conference calls • Ability to manage correspondence effectively TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .