Job Title: Executive Assistant

Job Description

We are seeking a highly skilled Executive Assistant to serve as the sole support to the executive, liaise with the Board of Directors, and manage complex scheduling, travel, and events. This position is on-site five days a week and requires a high level of trust, ownership, and professionalism.

ResponsibilitiesExecutive Support: Calendar management, meeting coordination, and deck preparation for bi-weekly meetings.Board Liaison: Plan and coordinate Board of Directors events and travel.Event Management: Oversee logistics, catering, and conference room setup.Travel & Expenses: Manage complex travel arrangements (flights, hotels, car services) and process expense reports in Concur.Administrative Coordination: Work closely with internal teams, including 14 assistants, to ensure seamless operations.Communication & Organization: Professionally draft emails, proofread documents, and prioritize tasks with minimal supervision.Essential SkillsCalendar managementAdministrative supportExecutive supportPowerPointTravel managementStrong organizational skillsDiscretion in handling confidential informationProficiency in Microsoft Suite, Teams, and Zoom scheduling across multiple time zonesExcellent troubleshooting, prioritization, and problem-solving skillsAdditional Skills & QualificationsExperience coordinating high-profile meetings and managing logistics4-5+ years experience in an Executive Assistant role Work Environment

This is a fast-paced and high-trust role requiring someone comfortable pivoting quickly and taking ownership. The position is on-site five days per week to support executive needs. You will work closely with a tight-knit executive team that values precision, professionalism, and strong collaboration.

Pay and Benefits

The pay range for this position is $40.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in South San Francisco,CA.

Application Deadline

This position is anticipated to close on Feb 7, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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