Executive Assistant Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=535039&lJobSourceTypeID=831&sLanguage=en-us) Job no: 535039 Work type: Officer of Administration Location: Eugene, OR Categories: Administrative/Professional, Administrative/Office Support, Student Life/Services Department: University Housing Appointment Type and Duration: Regular, Ongoing Salary: $58,000 - $63,000 per year Compensation Band: OS-OA06-Fiscal Year 2024-2025 FTE: 1.0 Application Review Begins February 24, 2025; position open until filled Special Instructions to Applicants For full consideration, please include: 1. A current resume/CV, and 2. A cover letter clearly describing how your knowledge, skills, and abilities prepare you for the responsibilities outlined in the position description, with a focus on how you meet the minimum requirements, and 3. Names and contact information for three professional references, one of which includes a current or previous supervisor/manager. Department Summary Student Services and Enrollment Management’s mission is to build a diverse, exceptional, and inclusive campus community. The person in this role will work toward this mission in the following ways: Understand UO values as represented in the IDEAL framework; illustrate efforts at awareness and implementation with other individuals in the workplace; act as an advocate to assure efforts toward best practices, including support of trainings and serving as a resource for inquiries; act as a supporter to implement policy and/or establish procedures or guidelines for their school/college or VP area/Division; and act as a supporter to implement and/or establish procedures or guidelines for the University. University Housing, a department within the Division of Student Services and Enrollment Management, is committed to supporting student success by cultivating inclusive communities. Our goal is to provide a robust living experience through accessible and affordable state-of-the-art housing, dining, social, and academic programs for the entire student body to develop community leaders, innovators, and change-makers who will enrich the future. We value equity and inclusion, responsibility and integrity, innovation and learning, and safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience. University Housing units which include Business Services Operations, Dining Services, Facilities Services, Promotions & Student Recruitment, and Residence Life. University Housing is a $100-million dollar educational and business department that is a self-sustaining, self-liquidating agency of the University (receives no tuition or tax support for its operating budget). Living on campus adds tremendous value for students and the University. Students who live on campus their first year have higher grades, are retained at the University of Oregon at higher rates, graduate at higher rates, and graduate more quickly. Position Summary As the Executive Assistant to the Director of Residence Life & Educational Initiatives (DRLEI), you will play a crucial role in maintaining strict confidentiality within the DRLEI's office and Residence Life unit. Your ability to anticipate, analyze, and meet the administrative demands of the DRLEI's office, while efficiently multitasking in a fast-paced environment with frequently changing priorities, is essential. You will be responsible for managing the DRLEI's calendar, scheduling appointments, and preparing for meetings, including attending and taking minutes as directed. Your excellent judgment and discretion will be key in handling sensitive and confidential matters, as you represent the DRLEI in various communications and attend meetings on their behalf. Active participation in the Leadership team is expected, where you will lead discussions, serve on committees, and contribute to short-term and strategic planning. Your role will involve researching and preparing background information, composing and editing various materials, and responding to unforeseen problems by identifying resources and informing necessary parties. Assisting with business travel through the Concur software program, coordinating various tasks related to search committees, and providing backup support for the Executive Assistant to the Director of University Housing are also part of your responsibilities. You will play a vital role in staff transitions, maintain professional development budgets, and serve as a custodian for department procurement cards. Your strategic planning and budget tracking skills will be crucial as you interpret and communicate policies and procedures, liaise with the housing business office, and prepare reports. Additionally, you will coordinate events, meetings, and retreats, handle communications related to public, student, staff, and parent inquiries, and independently manage certain departmental processes. Your ability to make recommendations for efficient policies and procedures, oversee the departmental SharePoint site, and handle various other duties, including potential supervision of student office assistants, will contribute to the overall success of the role. Minimum Requirements • Three years’ professional assistant experience, including experience managing an executive’s calendar, arranging travel, planning/coordinating special projects and events. Professional Competencies • Ability to communicate and collaborate with diverse individuals, including faculty, staff, administrators, and students. • Ability to reason and make independent judgment. • Ability to be flexible and adaptable in a team-oriented environment, handling multiple duties and changing priorities efficiently. • Proficient in Microsoft Office Suite (SharePoint, Teams, Word, Excel, Outlook, and PowerPoint) and quick to learn new software. • Ability to promote a socially just, multicultural, and inclusive learning environment. • Ability to build and maintain positive working relationships with colleagues. • Ability to assess and address the needs of diverse populations, including underrepresented and underserved students. • Proficiency with software applications for calendaring, email, word processing, presentations (PowerPoint/Prezi or similar), and spreadsheets. Preferred Qualifications • Work experience in higher education, government, nonprofit, or other large public sector organization. • Experience using Banner, Concur, UKG, or similar integrated data and reporting tools. • Three years of experience providing high-level executive support including managing executives’ calendar and arranging travel. • Experience supervising unionized staff. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttps://hr.uoregon.edu/about-benefits. The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listedhere (https://investigations.uoregon.edu/reporting) . In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report. Advertised: February 10, 2025 Pacific Standard Time Applications close: