Description We are offering a contract to permanent employment opportunity for an Executive Assistant based in Lake Forest, California, United States. This role is crucial in supporting the Senior Technical Director in a busy production environment. The Executive Assistant will be expected to take the lead, show initiative, and contribute to keeping projects on track in a dynamic setting. Responsibilities • Oversee the management of communications, scheduling, and task assignments for both detail oriented and personal requirements. • Coordinate and manage projects: structure tasks, delegate to appropriate teams, and maintain project timelines. • Organize travel schedules for the executive and larger team trips. • Maintain digital communication, assist with trade and demo shows, ensuring flawless execution during the director's absence. • Utilize tech and systems like Google Suite and industry-specific tools like Flex Management Systems ERP, Lasso, and Production Industry Standard Software. • Manage customer credit applications accurately and efficiently. • Maintain precise customer credit records. • Monitor customer accounts and take necessary action. • Utilize skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, Event Production, Digital Communication, Event Coordination, Event Logistics, Coordinating Events, Event Management. Requirements • Proficiency in ADP - Financial Services • Experience with Cisco Webex Meetings • Familiarity with Concur • CRM knowledge and experience • Proficiency in using Kronos Timekeeping System • Ability to use About Time software • Strong calendar management skills • Excellent communication skills • Experience in managing conference calls • Ability to handle correspondence efficiently • Experience in event production • Proficiency in digital communication • Strong skills in event coordination • Experience in managing event logistics • Experience in coordinating events • Strong event management skills TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .