Position Number: 003997 Department: Div of Research (Adm) Employment Type: Permanent - Full-time Months Per Year: 12 Essential Duties and Responsibilities: + Provides executive level professional administrative support to the Associate Vice Chancellor for + Division of Research. + Conserves Associate Vice Chancellor’s time by reading, researching, and routing mail and correspondence appropriately for immediate action and/or triaging to appropriate staff for handling; + Must be able to prioritize multiple requests based on judgment of importance; drafts letters, reports and documents; prepares and edits correspondence, communications, presentations and other documents. + Files and retrieves documents and reference materials; manages complex calendar of appointments for Associate Vice Chancellor, prioritizing functions and appointments ensuring that meetings, deadlines and other duties of the Associate Vice Chancellor are met. + Professional demeanor required. + Strong customer service skills with external and internal customers + Maintain a liaison with all levels of internal administration, faculty/staff and students, and external public and media representatives. + Strong communication skills, excellent telephone etiquette; tact and good judgment in confidential situations. + Proficient computer skills and in-depth knowledge of relevant software, such as MS Office Suite. + Strong experience using Google Mail and Calendar for managing complex schedule/calendar. Effective internet research skills; prepares agendas and reports. + Develops/maintains skills in Salesforce database software for client management. Minimum Experience / Education: Required Minimum Qualifications: Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience. University Preferred Qualifications: Graduation from high school and demonstrated knowledge, skills and abilities gained through five years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and three years of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and two years of progressively responsible administrative/office management experience; or an equivalent combination of training and experience. Preferred Education Skills and Experience: + Bachelor’s degree; five years of progressively responsible job-related experience; maintain confidentiality as appropriate. + Adaptability and strong attention to detail and accuracy needed for position. + Strong working knowledge of office practices and methods. + Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on understanding of organization policies and activities. + Ability to establish and maintain effective work relationships with students, faculty/staff, and external partners. + Ability to communicate effectively/professionally orally, by phone, in person and in writing; strong technology skills, especially MS Office and Google Suite; Intermediate to Advanced skill level. + E-procurement experience needed for the position including reimbursement processing and P-card reconciliation.