Description Job Summary: An Executive Assistant (EA) provides high-level administrative support to senior management, playing a crucial role in the smooth functioning of day-to-day operations. Responsible for managing schedules, coordinating meetings, preparing reports, and handling confidential information, the EA ensures executives have the resources and support they need to achieve organizational goals efficiently. Requirements Key Responsibilities: + Calendar Management: + Schedule and maintain executives’ appointments and meetings, ensuring optimal time management. + Coordinate travel arrangements, including flights, accommodations, and itineraries. + Communication Support: + Act as the primary point of contact for internal and external communications on behalf of executives. + Draft, proofread, and format correspondence, reports, presentations, and memos. + Meeting Coordination: + Organize, plan, and prepare for key meetings, including booking conference rooms, video conferencing setup, and distribution of agendas or materials. + Take detailed meeting minutes and follow up on action items. + Confidential Information Handling: + Manage sensitive and confidential information with integrity, ensuring privacy and security protocols are followed. + Administrative Support: + Maintain and organize files, including physical and digital records. + Process expense reports, invoices, and other financial documents. + Order office supplies and coordinate with vendors as needed. + Project Management: + Assist with planning and executing departmental or company-wide initiatives. + Track project progress and provide updates to executives. + Relationship Building: + Serve as a liaison between executives and internal/external stakeholders, fostering positive relationships. + Promote collaboration across teams and departments as required. + Ad Hoc Duties: + Support executives with personal tasks or special projects as needed. Qualifications and Skills: + Experience: + Minimum of 3–5 years of experience in an administrative support role, with experience supporting senior-level executives preferred. + Education: + Bachelor’s degree or equivalent work experience. + Technical Proficiency: + Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). + Familiarity with scheduling, communication, and collaboration tools (e.g., Zoom, Teams, Slack). + Interpersonal Skills: + Strong written and verbal communication skills. + Excellent organizational and time-management abilities. + Professional demeanor, with the ability to handle high-pressure situations gracefully. + Attributes: + Discretion, integrity, and trustworthiness when managing confidential information. + High attention to detail and problem-solving mindset. + Initiative-driven, with the ability to work independently or collaboratively. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .