Executive Assistant

All the benefits and perks you need for you and your family:

Benefits from Day One

Paid Days Off from Day One

Student Loan Repayment Program

Career Development

Whole Person Wellbeing Resources

Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time

Location: AdventHealth Daytona Beach

301 Memorial Medical Parkway Daytona Beach, FL 32117

The role you’ll contribute:

The Executive Assistant position is responsible for fully supporting assigned Vice President(s) within the department. This position is responsible for complete management of the executive’s calendars, including but not limited to scheduling appointments, coordinating all arrangements for meetings, conferences, and travel. Prepares routine and non-routine reports and presentations, including gathering and summarizing data. Establishes and maintains highly confidential files and records. Composes letters and correspondence. Answers phones, delivers outstanding customer service, and accepts responsibility in maintaining relationships that are equally respectful to all. May provide project management, assistance with budget planning and tracking, statistical reporting, or other data tasks as required by the department.

The value you’ll bring to the team:

Answers, evaluates, and appropriately responds to phone calls, visits, and other inquiries

Coordinates and maintains the Executive’s calendar for meetings and appointments to provide optimal utilization of the executive’s time

Maintains all communications for the Executive and department including written correspondence and telephone contacts

Drafts documents as appropriate

Maintains the department invoice process including receiving, validating, filing and processing invoices for payment

May assist with trouble shooting on invoices and helps prepare monthly expense reports

Maintains department supplies and orders supplies within budgeted dollars

Maintains organized files and office equipment

Assists the Executive and department with developing presentations

Assists with managing project assignments for the department as needed

The expertise and experiences you’ll need to succeed :

Minimum qualifications :

High School Diploma or equivalent

4 years of experience

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Administrative

Organization: AdventHealth Daytona Beach

Schedule: Full-time

Shift: 1 - Day

Req ID: 25004014

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.