Welcome page Returning Candidate? Log back in! Executive Assistant Job Locations US-IL-Oak Brook Post Date 11 hours ago(2/17/2025 12:12 PM) Job Function Corporate Metropolitan Area Oak Brook, IL Employment Type Full-Time Requisition # 2025-50110 Zip Code 60523 Job Location On-site Position Overview

Greater Purpose and Core Values:
Athletico’s Greater Purpose is to empower people, inspire hope and transform lives. We accomplish this by providing exceptional, progressive, and cost-effective fitness, performance and rehabilitative services through personalized care that emphasizes education and prevention of future injury. This is accomplished through building on our Core Values of one team, understanding our business, recognition, people-focused, accountability, continuous innovation and trust and integrity, which are the foundation for our unique culture.

 

Position Summary:
The Executive Assistant performs diverse and advanced administrative duties providing general administrative support for the Chief Executive Officer and one or more C-level executives as assigned.  This role will be responsible for maintaining confidential information and material relevant to company operations as well as executive correspondence. The Executive Assistant is a critical partner proactively helping the leaders and team be effective in driving business outcomes.

 

Essential Duties and Responsibilities:

Manage complex schedules, proactively prioritizing meetings and resolving conflicting time demandsMonitor email, flagging action items/follow ups, and responding and re-routing on behalf of executives as appropriateTrack priorities and deadlines, blocking time on calendars or deferring/delegating as neededTracking action items and commitments, providing appropriate follow-up to ensure deadlines are metMay serve as liaison with the Board of Directors, drafting correspondence, scheduling meetings, preparing materials, and overseeing all meeting logisticsAttend Executive team meetings and take/distribute detailed minutes with action itemsAssist with drafting sensitive documents that may include employment agreements and equity agreementsBuild strong partnerships with other key members of the leadership and administrative teamArrange and coordinate business travel with associated logisticsSchedule and arrange events, while managing budgetary responsibilityPrepare expense reports, reconcile all purchasing statements on a timely basisProfessionally communicate and handle incoming and outgoing communications

Additional Benefits offered with this full-time position:

Medical & Rx, Dental and Vision (eligibility begins day one of employment)NEW FOR 2025 – KinderCare DiscountNEW FOR 2025 – Headspace for Friends/FamilyHSA, Healthcare FSA, Dependent Care FSAProgyny Fertility BenefitCritical Illness, Accident, & Hospital Indemnity InsuranceCompany Paid Basic Life / AD&DSupplemental Life Insurance (Employee, Spouse, Child)Company Paid Short-Term & Long-Term DisabilityCompany Paid Maternity & Parental LeaveAdoption & Surrogacy Expense ReimbursementLegal & Credit MonitoringPTO (accruing starts immediately upon hire)6 Major Holidays off plus 2 floating holidays yearlyPhysical Therapy/Occupational Therapy benefits as an employeeBereavement Time Off & ResourcesCommuter: Pre-Tax Transit & ParkingRetirement 401(k) w/ Per-Pay Company MatchSoFi Financial Wellness Tools & Loan ResourcesHUSK Fitness Resources & Gym DiscountsHome, Auto, and Pet InsuranceEmployee Assistance Program (EAP)Employee Discount ProgramPlus more! Learn more by checking out Athletico's Benefits Summary and ID&E Benefits.

Qualifications:

Education:Bachelor’s Degree required

Work Experience:Minimum 5 years of executive administrative experience providing direct support to C-level Executives; 7 or more years of experience preferred

Certification/Licensure:None required

Knowledge and Technical Skills:Fully proficient in Microsoft 365High ability to learn and master new technologyAbility to maintain the highest level of confidentiality and handle sensitive materials and communications in a discreet mannerStrong interpersonal and relationship management skills; team player who is comfortable collaborating with internal staff and clients at all management levelsHigh attention to detail; does not let important details slip through the cracksProactively acts without being told what to do, looks for opportunities to learn and contributeAdapts quickly to changing priorities and conditions; copes effectively with complexity and changeSuperior communication, writing and proofreading skillsResourceful problem-solver with ability to work independently with little to no direction

Language Skills:

Ability to read, write and speak English proficiently

Physical Demands: 
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

Ability to fulfill office activities including, but not limited to, remain stationary for extended periods of time (i.e., while working at a desk), stoop/kneel/crouch, travel around the office, communicate with others (verbal and written), and use fine motor skills including fine hand manipulation and keyboardingAbility to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focusOccasionally lift and/or move up to 20-25 pounds

Work Environment: 

Consistent with a standard office environment, noise level is low with little to no extraordinary environmental factors

Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

 

Salaried ranges listed are for full time (40 hour) employees. Additional pay such as incentive, GAP, overtime, and stipends are subject to the rules of each program and may not be available in all locations. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time.

Minimum Salary/Wage USD $70,000.00/Yr. Maximum Salary/Wage USD $90,000.00/Yr. Options Apply for this job onlineApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Sign up and keep in touch! Join our the Athletico talent community to receive immediate notifications about open jobs, exclusive invitations to events, career tips and resources, and company updates. Click here to connect with us. Application FAQs

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