Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” has an exciting opportunity for a seasoned Executive Assistant in our Warrenville, IL office. This is an office-based role at 4201 Winfield Road, Ste. 600, Warrenville, IL 60555. Hybrid and remote schedules are not available
ResponsibilitiesWe are looking for an initiative-taking, detail-oriented professional to provide a high level of administrative support to a team of senior leaders focused on growth for our Midwest region. You will play a vital part in supporting various growth initiatives and programs. Ultimately, you will be a key contributor to our regional production leadership team, ensuring that it runs smoothly and efficiently.
Provide comprehensive administrative support to members of our regional production leadership team including the management of their travel, expense, calendars, meeting and call scheduling, document preparation, and outgoing communicationsPartner with leaders to develop and schedule production meetings, trainings, and activities and other administrative tasksAttend meetings, take detailed notes, and prepare initial drafts of minutes and summariesSupply administrative support to special projects and programs including in-person meetings, our quality call program, and in-house trainings such as pricing and negotiation training, and professional liability trainingBuild strong working relationships other administrative staff and senior leadersOccasionally travel (5%-10%) as needed to support meetings, events, and trainings, typically for 1-2 days at a time Qualifications High school diploma or equivalent and a minimum of 9 years of experience supporting a senior executive teamPrior experience in a corporate environment is preferredExceptional organizational and time management skillsEffective communication skills and an ability to build working relationships at all levels of the organizationStrong writing, editing, and proofreading abilitiesProficiency in the Microsoft Office Suite, including Word, Excel, PowerPoint, and OutlookAbility to thrive in a fast-paced work environmentStrong attention to detailAbility to work independently and collaboratively as part of a teamProblem-solving ability, with a resourceful can-do attitudeFamiliarity with Concur is a plus Why Kimley-Horn?At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
Key Benefits at Kimley-Horn
Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.Professional Development: Tuition reimbursement and extensive internal training programs.Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources. Options Apply NowApplyShareShare this job with a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on social mediaApplications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.
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Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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