Description Robert Half has a fantastic contract to permanent employment opportunity for an Executive Assistant in Louisville, KY with a great company! The selected candidate will be a part of a dynamic team, providing executive support in a structured and organized manner. The Executive Assistant involves duties such as managing calendars, coordinating travel arrangements, and supporting multiple executives. The Executive Assistant is a onsite, Monday-Friday: 8AM-5PM position. Responsibilities of the Executive Assistant: • Manage and maintain executive schedules, including scheduling travel and conferences, board meetings, making appointments, and making changes to appointments. • Create and modify documents such as invoices, reports, memos, letters and other documents using word processing, spreadsheet, database, or presentation software. • Read and analyze incoming memos, submissions, and distribute them as needed. • Perform general office duties such as ordering supplies and maintaining records management database systems. • File and retrieve corporate documents, records, and reports. • Open, sort, and distribute incoming correspondence, including faxes and email. • Prepare responses to correspondence containing routine inquiries. • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. Requirements • Proficiency in using Concur for managing expenses and travel arrangements • Proven experience in calendar management, efficiently scheduling and organizing meetings • Exceptional communication skills, both written and verbal, for effective interaction with all levels of the organization • Experience in managing conference calls, ensuring smooth and efficient communication • Ability to handle correspondence professionally and confidentially • Skilled in recording and distributing meeting minutes accurately and promptly • Expertise in coordinating travel arrangements for executives, including flights, accommodations, and local transport • Previous experience in organizing and managing executive meetings, board meetings, and ensuring all necessary materials are prepared in advance • Ability to support multiple executives simultaneously, managing varying schedules and demands efficiently. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .