Description We are seeking a dedicated Executive Assistant to join our team in the non-profit sector located in Philadelphia, Pennsylvania. As an Executive Assistant in this role, you will provide essential support to our executive team, ensuring efficient operations and effective communication. This role offers a contract to permanent employment opportunity and requires a high level of engagement with various stakeholders both within and outside the organization. What you get to do every single day: • Manage executive calendars, schedule appointments, and organize meetings, act as a representative of the department to both internal and external clients. • Handle the processing and management of invoices, receipts, and documents related to expense reports. • Supervise correspondence, scheduling, and documentation for Board committee meetings. • Serve as a dependable point of contact for internal and external stakeholders. • Perform general administrative tasks such as managing department mail, preparing expense and credit reports, and organizing travel arrangements. • Organize operational aspects for executive-level meetings, programs, events, or conferences, including arranging facilities, coordinating speakers, and managing event budgets. • Keep and update departmental contacts and other data in the CRM platform. • Use the Salesforce CRM platform to support department efforts, such as updating information, generating reports, and drafting basic documents. • Assist in scheduling interviews as needed. • Attend monthly administration meetings. • Provide support for special projects and events as necessary, including department-wide and smaller group events. • Provide administrative and clerical support for other company-wide initiatives as directed. Requirements • Minimum of 3+ years' experience in an executive assistant role within a non-profit organization. • Proven proficiency in the use of ADP - Financial Services software for managing and processing financial information. • Demonstrable experience with Cisco Webex Meetings for coordinating and conducting virtual meetings. • Solid understanding and experience in using Concur for travel and expense management. • Proficiency in Customer Relationship Management (CRM) systems to effectively manage stakeholder relationships. • Experience with Kronos Timekeeping System for efficient and accurate timekeeping. • Familiarity with About Time software for effective project and resource management. • Expertise in calendar management, ensuring smooth scheduling and organization of executive activities. • Excellent communication skills, both written and verbal, for clear and effective correspondence. • Experience in managing conference calls, setting up dial-ins, and ensuring smooth communication during meetings. • Proven ability to handle and manage correspondence, including drafting letters, emails, and other forms of communication on behalf of the executive. Please contact Hayley Master about this amazing opportunity at 215.568.4580 and reference Job #03720-0013170612 TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .