Description We are seeking an Executive Assistant to become a part of our team in Oakland, California. Your role will involve managing and coordinating a variety of administrative tasks and projects. This position is a long-term contract employment opportunity in the public health industry. Responsibilities: • Accurately maintain customer credit records and process customer credit applications • Handle complex scheduling between various parties, including appointments and meetings • Manage and maintain the office calendar, ensuring staff are reminded of important deadlines • Supervise communications, which include maintaining contact lists, preparing regular reports, and updating the website • Manage the submission and status of contracts, ensuring deliverables are detailed and clear • Develop and maintain an electronic filing system for efficient office operations • Supervise office policies regarding travel arrangements and expense reports • Maintain inventory of office supplies and equipment, including ordering and verifying receipt of supplies • Manage annual events calendar, including sending out invitations and organizing event logistics • Review and distribute various forms of communication, ensuring detail-oriented presentation • Provide support for meetings, including setup and creation of accurate meeting minutes • Monitor and track attendance and evaluations of events, creating reports for staff and board review. Please apply today if you are interested in the role. Requirements • Bachelor's degree or equivalent experience in a related field • Proven experience as an executive assistant or similar administrative role • Proficiency in coordinating schedules and managing calendars • Excellent verbal and written communication skills • Strong organizational skills with an ability to prioritize tasks • Ability to maintain confidentiality and handle sensitive information • Proficiency in Microsoft Office Suite, including Canva, Word, Excel, and PowerPoint • Detail-oriented with strong problem-solving skills • Ability to work in a fast-paced, dynamic environment • Must be a team player with a high level of dedication • Ability to multitask and meet deadlines • Professionalism and a positive attitude. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .