The Executive Assistant role involves providing support to executives, managing confidential materials, and acting as a primary liaison for high-level communications. Key responsibilities include organizing meetings, handling travel arrangements, preparing budgets, and organizing correspondence on behalf of the executive. The position requires strong organizational skills, discretion, and the ability to prioritize tasks in a fast-paced environment. Candidates should have at least three years of experience, including two years supporting senior management, along with excellent communication skills and proficiency in Microsoft Office applications. This role is crucial for ensuring the smooth operation of executive functions and requires a proactive approach to problem-solving and decision-making.

Responsibilities:

Email Management: Organizing and prioritizing emailsCalendar Management: Scheduling meetings, appointments, and remindersDocument Preparation: Creating, editing, and formatting documents, presentations, and reportsData Entry: Inputting and updating data in various systems and databasesTravel Arrangements: Booking flights, hotels, and transportationItinerary Management: Creating detailed travel itinerariesEvent Coordination: Planning and organizing virtual and in-person events (Yes for virtual events partially for in-person events, limited to what is possible remotely)Expense Management: Tracking and reporting expensesInvoice Processing: Managing invoices and payments via Accounts Receivable and Accounts Payable functionsOther duties as assigned

Qualifications:

Education: Academic degree or equivalent diploma in relevant subject matter Experience: A minimum of 3 years of experience, with at least 2 years as a senior-level executive assistantTechnical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with web meeting applicationsStrong time management skills: the ability to multi-taskConfidentiality: Proven ability to handle sensitive information with discretion and integrity