Executive Assistant Apply Now **How to Apply** A cover letter is required for consideration for this position, and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Candidates who fail to meet these requirements will not be considered for the position. **Job Summary** The Department of Statistics in the College of Literature, Science, and the Arts is seeking a motivated, enthusiastic, and skilled administrative professional for the role of Executive Assistant. **Mission Statement** The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. **Who We Are** STATS is a diverse and vibrant intellectual community dedicated to excellence through research and teaching. The unit is home to approximately 32 faculty and 7 regular administrative, 925 undergraduate majors, 225 master's, and 85 Ph.D. students. The department's mission is to advance research and education in the Statistical Sciences while contributing to the overall objectives of the university and the College of Literature, Science, and the Arts (LSA). Through service to society, the university community, and statistical professions, the department is dedicated to preparing students for future success in the field of statistics. **Why Work at Michigan?** + Generous time off + A retirement plan that provides two-for-one matching contributions with immediate vesting + Many choices for comprehensive health insurance + Life insurance + Long-term disability coverage + Flexible spending accounts for healthcare and dependent care expenses **Responsibilities*** The executive assistant reports to the chief administrator and is a significant and integral part of the STATS core administrative team. The role has two main components: (1) coordinating the department's most important initiatives and (2) providing high-level administrative support to the chair and chief administrator. **Coordination** + Lead process for faculty recruitment and promotions in conjunction with the chair and chief administrator + Develop and maintain a rigorous follow-up system to ensure deadlines are met and materials are received on time. + Coordinate, plan, and implement department-wide and industry day meetings + Develop and utilize strategies for managing information across multiple systems, including Dropbox, Google Drive, and Shared Drive. + Manage multiple roles and projects in an administrative team + Prepare and distribute agenda; track and follow up on discussions and/or directives from prior meetings **Administrative Support** + Compose and initiate original correspondence requiring interpretation of policies; prepare, edit, and type confidential and sensitive reports and correspondence for the chair. + Manage the chair's and CA's calendar, email, and task list, exercising a high level of discretion and independent judgment regarding priorities. + Advise chair on policy matters, including issues requiring comprehensive knowledge of Department, College, and University policies. + Provide hosting and administrative support for meetings as required, including collecting, preparing, and distributing materials to attendees, developing agendas, and handling follow-up on action items. + Support the chair and chief administrator, serving as back-up during staff absences; assist during high-demand periods in meeting office deadlines. + Handle highly sensitive and confidential documents; proofread materials for meetings, letters, and announcements; help to prepare and send e-mails and announcements that go out from the chair. + Maintain several email groups and maintain and distribute the master department-wide lists. + Coordinate with the University's Shared Services Center to submit Concur reports and reconcile PCard charges. **Skills You Have** You are a skilled and energetic individual interested in a career path in higher education, with experience coordinating multiple projects and supporting senior leadership. You have a high degree of discretion, demonstrate initiative, and can quickly adapt to rapidly evolving situations. You are comfortable with technology, including remote work, and can operate with varying degrees of supervision. You have a laser focus on detail without losing the big picture. You are looking for a role with growth potential and skill development, and thrive working in a team. **Required Qualifications*** + Ability to partner and work collaboratively with teams and build effective professional partnerships + Demonstrated experience working autonomously on multiple tactical and strategic projects with the Department chair and chief administrator + Skills in managing time efficiently and effectively, concentrating on important priorities, and adapting as priorities shift + Proficiency with Microsoft Office and/or similar office productivity suite(s) with pivot tables, mail merges, and other high-level competencies. + Past successful project and program management experience + Exceptional attention to detail + Strong organizational skills + Strong ability to speak and write clearly to a variety of audiences + Strong ability to draft communications and edit + 5 years of administrative support experience + High school diploma or equivalent combination of education and experience **Desired Qualifications*** + Bachelor or advanced degree preferred + 5-7 years of administrative experience, especially in an academic environment + Experience supporting executive-level positions + Familiarity with faculty life cycle and academic administration processes + Experience with project management software a plus **Modes of Work** Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) . **Additional Information** The salary range for this position is $56,500 to $70,600. Please note a higher salary may be offered based on equity and the selected candidate's experience. As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world. To learn more about diversity, equity, and inclusion in LSA, please visitlsa.umich.edu/lsa/dei (https://lsa.umich.edu/lsa/dei.html) . To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision . **Background Screening** The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act. **Application Deadline** Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. **U-M EEO/AA Statement** The University of Michigan is an equal opportunity/affirmative action employer. **Job Detail** **Job Opening ID** 260758 **Working Title** Executive Assistant **Job Title** Executive Secretary **Work Location** Ann Arbor Campus Ann Arbor, MI **Modes of Work** Onsite **Full/Part Time** Full-Time **Regular/Temporary** Regular **FLSA Status** Nonexempt **Organizational Group** College Of Lsa **Department** LSA Statistics **Posting Begin/End Date** 2/25/2025 - 3/11/2025 **Salary** $56,500.00 - $70,600.00 **Career Interest** Administration Apply Now