Position Overview: The Executive Administrative Assistant provides high-level administrative support to the Chief Strategy Officer and the strategy team, ensuring efficient operations and facilitating the execution of strategic initiatives

Administrative Support:

Draft and prepare letters, memos, reports, expense reports, and other documents. Arrange travel and accommodations for strategy team members as needed. Schedule meetings, appointments, and conferences, including offsite, international, ensuring optimal time management and no conflicts. Attend meetings as requested to take detailed notes. Additional responsibilities may include helpdesk tickets, supply requests, and other project assistance.  Partner with marketing to ensure post acquisition gifts are requested and distributed as needed.

Communication Management:

Receive and review incoming communications or memos on behalf of senior staff, determine their importance, and summarize and/or distribute content to appropriate personnel. Manage daily calendars for all strategy team members.

Project Coordination:

Coordinate with various departments to ensure the execution of strategic initiatives, such as tracking items in the Virtual Data Room (VDR). Perform daily uploads for potential acquisitions from the VDR into the M&A drive. Oversee event follow-up, ensuring all post-event tasks are completed.

Documentation and Tracking:

Assist in preparing confidential materials, sending out documents, and maintaining accurate file tracking. Track miscellaneous items and follow-up tasks through Monday.com. Order and send gifts as requested, including post-acquisition tokens for previous founders/CEOs.

Additional Duties:

Perform other related duties as assigned by executives.

Qualifications:

High school diploma required; Bachelor’s degree in Business Administration or a related field preferred. At least four years of related experience, including previous experience supporting executives. Excellent verbal and written communication skills. Strong organizational skills and attention to detail. Effective time management with a proven ability to meet deadlines. Proficiency with Google Workspace preferred. Ability to function well in a high-paced and sometimes stressful environment.