Job Title: Executive Assistant I
Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to support the Chief Brand Officer. This role requires strong focus and execution, handling a high volume of tasks including complex calendar management, scheduling, and effectively prioritizing amidst a flood of information and requests. You will ensure appropriate levels of urgency are maintained, monitor and track meetings, priorities, and emails, and act as a proxy when necessary. Additionally, you will manage travel and expenses and all administrative support functions for this office.

ResponsibilitiesManage complex calendar and scheduling tasksPrioritize information and requests, ensuring appropriate urgencyMonitor and track meetings, priorities, and emailsAct as a proxy for the Chief Brand Officer when necessaryManage travel and expense reportsProvide administrative support including filling out company forms, submitting invoices, coordinating meeting logistics, and assisting guests with building accessSupport an additional executive with specific tasksManage multiple tasks and action items, ensuring timely follow-up and preparationEnsure appropriate and timely action on deliverablesEssential SkillsConfidentialityOrganizational skillsWriting skillsCalendar managementSenior management supportImpeccable attention to detailExceptional verbal and written communication skillsAbility to make smart and timely decisionsAbility to switch gears at a moment's noticeHigh levels of integrity and discretionAdditional Skills & QualificationsAt least two years of college required, bachelor's degree preferred3 years of experience supporting senior management such as VPs, Senior VPs, or CEOsFluency in Microsoft Office Suite, including PowerPoint and ExcelHigh degree of professionalism in dealing with senior professionals inside and outside the companyWork Environment

This position requires being onsite five days a week at our LAX35 location. Core hours are Monday to Friday, 9 AM to 5 PM PT, totaling 40 hours a week.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Culver City,CA.

Application Deadline

This position is anticipated to close on Mar 7, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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