Description We are in search of an Executive Assistant to join our team based in Irvine, California. In this role, you will be tasked with a multitude of responsibilities to ensure the smooth functioning of business operations and personal affairs. This role offers a contract to permanent employment opportunity, providing the chance to work in a dynamic environment where adaptability and discretion are paramount. Responsibilities: • Serve as the main point of contact between the executive and various internal and external stakeholders. • Manage complex calendars, including the scheduling of meetings, travel, and personal appointments. • Handle the coordination of executive team meetings and the preparation of corresponding agendas. • Oversee the management of email communication, prioritizing and responding as necessary on behalf of the executive. • Conduct preliminary research and compile reports, summaries, and presentations as needed. • Assist in maintaining operational efficiency in the office, document management, and tracking financial transactions relating to the executive. • Liaise with office staff, vendors, legal counsel, and financial advisors for smoother operations. • Manage personal appointments, household schedules, and family-related logistics. • Coordinate travel arrangements for the executive and family, including the management of private jet schedules. • Handle personal errands, event planning, and household vendor management. • Oversee children's school and extracurricular schedules, coordinating with caregivers as needed. • Ensure seamless coordination between business and personal commitments. Requirements • Minimum of 7 years experience as an Executive Assistant or in a similar role • Proficiency in ADP - Financial Services • Proficiency in using Cisco Webex Meetings for organizing virtual meetings • Experience with Concur for managing expenses • Demonstrable experience in using CRM systems • Familiarity with Kronos Timekeeping System • Experience with About Time for managing projects • Strong skills in Calendar Management for scheduling meetings and appointments • Excellent Communication skills, both written and oral • Experience in handling Conference Calls with multiple participants • Ability to manage Correspondence effectively and efficiently TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .