Are you a highly organized, strategic, and resourceful professional who thrives in a fast-paced environment? UVAFinance is seeing an multiple Executive Assistant(s) to provide high-level support across multiple areas within the UVAFinance organization at the University of Virgina. This is a unique opportunity to contribute to a dynamic team, working closely with senior leadership to advance key initiatives. This role demands exceptional administrative expertise, strategic thinking, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities will include providing high-level project support, often involving sensitive and/or confidential material.  

Why Join Us?

At UVAFinance, we are committed to excellence, innovation, and collaboration. As an integral part of our team, you’ll engage in meaningful work that directly impacts the University’s financial operations. If you enjoy managing multiple priorities, tackling complex projects, and making a tangible impact, we’d love to hear from you.

Success in these roles requires an energetic, resourceful, and inquisitive approach, along with a collaborative spirit.  You thrive in a dynamic and evolving work environments, enjoy conducting in-depth research, mastering complex topics while translating them into clear, accessible language. This is a professional position requiring business acumen, the highest standards of confidentiality, and a commitment to advancing the academic mission of the University of Virginia.

What You’ll Do:

Provide comprehensive executive support to the AVPs and UVAFinance Leadership, ensuring efficient operations. Take the lead on preparing and distributing agendas, recording meeting minutes, and cataloging action items to ensure effective follow-up and resolution. Manage critical escalations – Oversee and track escalations to the AVPs, including thorough research, fact preparation, and drafting responses to ensure timely resolution. Strategically coordinate meetings and communications, optimizing leadership’s time and focus. t use of their time. Monitor and review inbound correspondence to identify key issues, conduct research, and draft responses for confidential and high-profile audiences.Anticipates the needs of the AVPs by identifying and implementing systems and processes that streamline office operations, aligning with known calendar items and general operating rhythms. Maintain and manage prioritized action plans and a dynamic list of pending deliverables, tracking deadlines and proactively advancing items to ensure timely completion.  Support key strategic initiatives that advance UVAFinance goals and objectives. Conduct research, compiles data, and create high-level communications and briefing materials, including presentations, summaries and talking points.Perform benchmarking and comparative analyses on critical topics to support decision-making and strategic planning.Lead quality reviews of documents to ensure alignment with UVAFinance standards and consistency in materials.Act as a Workday delegate, advising on, monitoring and approving UVAFinance Workday transactions requiring AVP approval.Serve as a trusted liaison across departments, fostering strong relationships with constituents and stakeholders to enhance collaboration and effectiveness.Ensure adherence to organizational policies and procedures, maintaining integrity and accountability in decision-making processes. 

Additional Responsibilities:

Perform other duties as assigned to support the dynamic needs of UVAFinance.

What We’re Looking For:

Required Qualifications:

Education: H.S. Diploma, Bachelor's degree preferred.At least three years of relevant experience in an administrative or executive support role, preferably in higher education or finance setting.  A master's degree with at least one year of relevant experience may substitute.  Ability to work independently, using sound judgment to navigate obstacles as needed and complete tasks with minimal guidance.Demonstrated ability to handle complex and confidential information.Strong problem-solving skills and attention to detail.Proficient in Microsoft Office, in particular Excel and PowerPoint, working knowledge of the Workday and Salesforce ecosystems.

Required Competencies:

Excellent judgment. You balance quick decision making with thoughtful analysis to make sound decisions. You can pull on your strong analytical abilities or your instincts at the right times to make the right judgment call.Proactive & Resourceful: You anticipate needs, optimize processes, and work independently.You have a positive, rolls-up-your-sleeves mindset and are willing to take on “lower-level” and “higher-level” work based on what needs to be done.You take ownership. You constantly seek opportunities to optimize processes and improve efficiency. You are communicative and comfortable working with and through a range of different people and build relationships quickly.You are resilient and flexible. You seek out direct feedback and see every challenge as an opportunity to grow.You are thoughtful and intentional. You always think steps ahead. Before asking questions, you prepare your own answers, even if they are just first draft thoughts.You are resourceful and practical. You are able to take different kinds of input to quickly and effectively sort out action plans.Effective communicator. You are an exceptional communicator in every sense of the word. You are an especially astute listener, and you pick up subtle cues that others may miss. You are effective in your spoken and written communication. You can be diplomatic, firm, gentle, and even pushy when you need to be to accomplish the goal.You are empathetic. You have a knack for reading people. You have a keen sense of people’s motivations and you understand how to influence their behavior.Detail-oriented and conscientious. You cringe at typos, and you are the first to identify a formatting error. You obsess about the details (in a healthy way).You are a big picture thinker. Despite all the details that you manage, you constantly “helicopter up” to see the big picture to help inform your thinking and prioritization.Demonstrated capacity for discretion and for handling confidential information with care.Outstanding written and verbal communication skills. Demonstrated capacity to produce business correspondence, program plans, status reports, responses to request for information and input and other documents and electronic communications.Ability to develop relationships and credibility with internal and external stakeholders.Ability to work independently as a productive member of a team, under pressure of deadlines/timelines.Creative problem-solving ability, with the capacity to negotiate solutions and reach consensus.Flexibility to manage changing priorities in a fast-paced environment.A strong commitment to UVA Finance’s mission and goals.A high level of emotional intelligence and people skills, with an emphasis on resilience.Proven experience managing a diverse portfolio of responsibilities with competing deadlines.Excellent project management abilities, including creating timelines, budgets and reports.

Anticipated Hiring Range: $31.25 - $41.00 per hour / $65,000 - $85,000 annualized.  Salary will be commensurate with qualifications and experience.

This position will remain open until filled. This is an non-exempt level, benefited position. The University will perform background checks on all hires (if required) prior to employment.  Applicants must be currently authorized to work in the United States. For this role, the University will not sponsor or consider candidates requiring sponsorship for employment visas now or in the future. For questions about the position or the application process, please contact Daniel Strong, Senior Recruiter at das6zb@virginia.edu.

Please apply through the University job board, Careers at UVA, and search for R0070232.

Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs’ or through their ‘Jobs Hub’. Applicants must complete an application online with the following documents: a resume and cover letter.

MINIMUM REQUIREMENYS

Education: Bachelor's Degree or related experience in lieu of a degree.
Experience: At least three years of experience supporting a senior executive.
Licensure: None

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.