About this role:

Wells Fargo is looking for a dynamic Executive Assistant to offer proactive executive support to the International Head of Compliance, International Head of Core Compliance, and International Head of Business Aligned Compliance. The perfect candidate should have outstanding organizational skills, a sharp eye for detail, and the capability to foresee the requirements of the International Head of Compliance and other key executives.

Your journey with us involves more than just a job; it's a chance to be part of something exceptional. We take pride in our award-winning culture where inclusivity is not just embraced; it's celebrated. When you join Wells Fargo, you become a part of a dynamic global bank, where excellence and belonging combine to provide you with a workplace culture in which you can truly thrive and excel. Apply today and chart a course for a meaningful career with us that knows no bounds.

In this role, you will:

Handle complex diary management for the International Head of Compliance, International Head of Core Compliance and International Head of Business Aligned Compliance; effective scheduling of meetings and activities as required and in a timely manner.

Proactively manage the mailboxes for the International Head of Compliance, International Head of Core Compliance and International Head of Business Aligned Compliance; ensuring actions are tracked and followed up on in a timely manner.

Be responsible for the oversight of travel bookings using online Concur travel booking tool by the remote admin team, ensuring adherence to corporate travel policy and CIB specific approval requirements.

Be responsible for the oversight of processing & submission of monthly expenses by the remote admin team, always ensuring adherence to policy.

Provide administrative assistance on projects, meeting preparation etc.

Co-ordinate visitor schedules, reception and access requests.

Manage, create and distribute reports and meeting documents as required.

Answering and directing phone calls, visitors, and other internal team members; coordinating and supporting meeting setup and execution.

Perform proxy role for various systems and internal approvals.

Performs complex administrative tasks as required.

Partner with support teams for any technology, facilities, or support needs that arise for the function.

Support event planning teams and management for selected charity or office events.

Provide back-up EA support / cover to the International CRO where required.

Represent the office with competence and professionalism.

Operate at the highest standards of confidentiality, discretion and diplomacy.

Use initiative to rapidly resolve general issues and queries in an efficient manner.

Required Qualifications:

Experience in Executive Administration, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.

Experience providing support to senior level executives and able to face off across multiple functions and wider senior leaders.

Experience working in a financial services organization.

Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors.

Dynamic, highly motivated, target oriented and professionally committed at all times.

Excellent organizational skills with the ability to multitask and use initiative.

Ability to work under conflicting priorities and pressures; role often requires a high degree of flexibility and re-prioritization at short notice.

Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for complex presentations, Outlook for managing multiple diaries, Excel, Word, and conference tools like MS Teams & Zoom.

Experience working in a complex multinational organization.

Resilient, proactive, and hands-on with a can-do attitude.

High attention to detail.

Posting End Date: 

*Job posting may come down early due to volume of applicants.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.