Description We are offering a long-term contract employment opportunity for an Executive Assistant in West LA. This role will primarily focus on providing administrative support to a busy executive and requires you to be onsite daily. As the Executive Director you will coordinate meetings, events, and travel arrangements, while also handling various editorial, research, and administrative projects. Responsibilities • Ensure smooth running of daily office operations • Oversee the preparation, development, and production of presentations • Handle scheduling and coordination of meetings and event planning • Maintain calendars on multiple time zones. • Coordinate travel arrangements for departmental staff and handle travel requests and expense reports • Act as a resource to department staff on organizational policies and procedures, staying up to date on any changes • Carry out administrative duties associated with arranging services with external vendors and overseeing production and distribution of related materials • Gather data for departmental reports, conduct preliminary analysis, and recommend report content and format to effectively display findings • Manage contracts, invoices, and payments for external consultants and vendors, liaising with Procurement and Finance Departments as needed • Assist in the preparation of budget materials, track and monitor budget expenditures, and report on variances • Maintain office equipment and manage departmental needs for office supplies. Requirements • Proficient in Calendar Management • Demonstrated experience in Coordinating Schedules • Ability to handle Expense Reporting efficiently • Knowledge and understanding of Expense Reimbursements • Skilled in Arranging Travel for executives • Experience in Booking Travel Arrangements • Competence to Coordinate Travel Arrangements • Ability to Prepare Reports accurately and promptly • Familiarity with Adverse event reporting • Proficient in preparing Expense Reports TalentMatch® ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .