Executive Assistant & Facilities Manager

Department: Operations

Employment Type: Full Time

Location: Luxembourg

DescriptionAre you a proactive, dynamic professional with a passion for excellence and a knack for organization?  Langham Hall Luxembourg is looking for an enthusiastic Executive Assistant & Facilities Manager to support our Head of Office and lead our facilities team to new heights!

\n\nAbout the role:

\nHere is a glimpse of what you will be doing:

\n\nManage the Head of Office’s agenda, scheduling internal and external appointments and ensuring timely follow-ups.\nOrganize and facilitate meetings, including preparing agendas, taking minutes, and distributing materials, specifically for the Authorized Management Meeting of the company.\nAssist in preparing files, conference calls, and events for the Head of Office.\nPrepare and edit documents, presentations, and reports with precision and professionalism.\nProcess, disseminate, and archive (where necessary) incoming and outgoing communications.\nCreate presentations and reports for meetings.\nAnswer telephone calls, providing solutions or redirecting to the appropriate contact.\nProvide administrative support for various projects and activities.\nSupervise the Office Managers, coordinating performance and appraisal meetings.\nSupport the development of the Office Managers, fostering knowledge transfer and leveraging talents.\nEnsure team alignment with company values.\nProvide proactive back-up during absences.\n

To thrive in this role, you will need:\nAnticipate needs, exercise sound judgment, and take initiative in a fast-paced environment.\nOutstanding verbal and written skills to interact confidently at all levels.\nWork independently and collaboratively, embracing new challenges with a positive attitude.\nHandle sensitive information with utmost care and maintain professional boundaries.\nJuggle multiple projects with strong organizational skills.\nProficiency with MS Office and an aptitude for quickly learning new software and systems.\nThrive under pressure, delivering high-quality work and meeting deadlines.\nEnjoy and excel in a fast-paced, dynamic environment.\n


Minimum requirements:\nMinimum bachelor’s degree or equivalent thinking level.\nAt least 3 years of experience in in a similar role.\nExcellent command of written and spoken English; professional knowledge of French is a plus.\n


Ready to join us and to...\nImmerse yourself in a dynamic, multicultural environment, collaborating with talented professionals from around the globe?\nUnlock your full potential with access to unparalleled growth opportunities, mentorship programs, and diverse projects that fuel your professional development journey?\nExperience the perfect blend of work and play in Luxembourg, one of Europe’s most vibrant cities, boasting a high quality of life, central location and diverse cultural scene?\nReceive a market competitive salary and enjoy 28 holidays to recharge your batteries, custom made flexible work arrangements tailored to your lifestyle, savings on everyday expenses, meal vouchers and health insurance?

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