Posted: 28-Jun-24
Location: Irving, Texas
Type: Full-time
Categories:
Operations Operations - Administrative Support Operations - Business OfficeSector:
Collegiate SportsSalary Details:
Compensation is commensurate with qualifications and experience and includes participation in the Conference's employee benefit plan.Required Education:
2 Year Degree The American Athletic Conference is accepting applications for the position of Executive Assistant for Administration and Office Manager. The position reports directly to the Chief Operating Officer and Chief Financial Officer. THE ROLE AND CANDIDATE PROFILE
The American Athletic Conference Executive Assistant for Administration and Office Manager provides high-level daily administrative support to the COO, CFO, and Director of Business Affairs regarding all aspects of the Conference office’s business, financial, legal, and human resource operations. The position is also responsible for the office management function in supporting the entire 28-member Conference staff.
The Executive Assistant for Administration and Office Manager also serves as the Conference’s meeting and special events coordinator, contributing to the planning, organization, and on-site execution of league-sponsored events. Planned events and supporting activities will sometimes require work at night and on weekends, as well as occasional travel to support out-of-town events.
The Executive Assistant for Administration and Office Manager serves as a liaison to the Conference’s Board of Directors, Athletic Directors Committee and Faculty Athletic Representatives helping to coordinate the dissemination of meeting materials to these groups and other communications on behalf of the conference staff primary liaisons.
As the Executive Assistant for Administration and Office Manager, the successful candidate must be well adept at multi-tasking, maintain confidentiality and serve as an ambassador for the Conference. This position requires diplomacy, professionalism, and flexibility with a positive attitude. The successful candidate must be an initiative-taking self-starter and well informed about the Conference and its policies. General knowledge about collegiate athletics is preferred
SPECIFIC AREAS OF RESPONSIBILITY AND EXAMPLES OF DUTIES
Support Conference business administration staff by performing general office tasks; write internal and external communications and employee notices; and update and maintain the employee handbook, employee records, and new employee orientation procedures. Coordinate research and data projects, including financial related surveys for the membership. Update and maintain administration network files, institutional contact directories and staff listings for national directories. Primary liaison with ShareFile, the Conference’s password protected website used for the distribution of meeting materials to the membership. Update and maintain Conference Policy Manuals. Ensure an uncluttered, clean, and well-maintained office environment. Serve as the Office Manager and liaison with the Building Management team and other external vendors, order office and break room supplies, office equipment, oversee retailers associated with printing, office mailing, shipping, and shredding. Assist the Director of Business Affairs with various payment software data entry programs. Serve as primary liaison with Integrated IT, the office’s information technology partner and manage all aspects of Conference office communication technology needs. Maintain computer equipment inventory for the Conference and coordinate all individual employee requests/upgrades. Coordinate meeting sites, hotel accommodations, hospitality and other event details for primary Conference Meetings and other governance, collaborative and operational meetings, and special events. Assist in other areas as necessary, including backup administrative support for the Commissioner.
Associate's degree plus minimum of five (5) years of experience, or equivalent combination of education and experience at the executive level, preferably in an academic/athletic setting. Bachelor's Degree preferred.
Excellent organizational, administrative and time management skills. Excellent oral and written communication skills. Strong skills/familiarity with PC windows-based software, including Microsoft Office applications and other standard business software applications, including Zoom, ShareFile, etc. Initiative, independence, discretion, and excellent judgment are required. Demonstrated ability to work collaboratively and effectively with others. Demonstrated ability to support a diverse community in an inclusive environment.
APPLICATION PROCESS
A letter of application, resume and a list of at least three professional references should be forwarded via email to:
Donna DeMarco, Chief Operating Officer
ddemarco@theamerican.org
Stacy Martin, Chief Financial Officer
smartin@theamerican.org
The application deadline is July 12, 2024.
Create a Job Alert for Similar Jobs About American Athletic Conference The American Athletic Conference (The American), a member of the NCAA, was reconstituted in 2013. With the conference office in Irving, Texas, The American is comprised of the following institutions: UAB, Army West Point (in football only), Charlotte, East Carolina, Florida Atlantic, Memphis, Navy (in football only), North Texas, Rice, South Florida, Temple, UTSA, Tulane, Tulsa and Wichita State (basketball and Olympic sports). Under the leadership of Commissioner Tim Pernetti, The American sponsors 20 sports (nine for men and 11 for women); is a member of the College Football Playoff; has television partnerships with ESPN and CBS Sports; in the spring of 2019, signed a landmark television agreement with ESPN that commenced in 2020-21; and has a marketing partnership with Learfield. For more information, please visit www.TheAmerican.org. Connections working at American Athletic Conference https://ncaamarket.ncaa.org/jobs/20255925/executive-assistant-for-administration-and-office-manager Return to Search Results