The Gastroenterology, Hepatology and Nutrition department consists of gastroenterologists, laboratory-based scientists and other colleagues working together to provide the highest level of care for patients with a wide variety of gastrointestinal disorders including preneoplastic and malignant conditions. The patient population consists of patients at risk for, or diagnosed with gastrointestinal malignancies (i.e., esophageal, gastric, colorectal, anal, hepatobiliary and pancreatic cancers). Special programs are established for diagnosis and management of individuals with hereditary colon cancers and for diagnosis of primary tumors of unknown origin.

We are seeking a highly motivated, detail-oriented, and experienced professional to join our team. The ideal candidate will have a proven track record of excelling in roles requiring strong organizational skills, confidentiality, and a commitment to high performance. You should be comfortable managing multiple priorities while maintaining discretion in handling sensitive information. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Visio) and Concur for travel and expense management. This position will be Monday-Friday from 8am-5pm.

KEY FUNCTIONS:

Administrative Operations: Coordinates administrative and operational activities as they impact the Department Chair and GHN. Establishes priorities and deadlines for completion of projects. Coordinates the workflow and assures timely completion of documents within deadlines, including but not limited to the following:

· Recruitment/Promotion/Appointment/Tenure requests/MYA/Progress Reviews/Evaluations

· Conflicts of Interest statements

· All Faculty Actions:

Responsible for maintaining and updating the Departments internal/external webpage.
May provide support to the Department Administrator for special projects. Communicates regularly with Department Administrator and Administrative Director about project progression and administrative support for the Department Chair. Correspondence and Documents: May transcribes oral dictation consisting of letters, reports, articles, memorandums, and speeches usually of a medical or related scientific nature and edits as required. May take notes at meetings and compile meeting minutes. Assists in the preparation and submission of memos for faculty actions, manuscripts, grants, protocols, and materials for presentation using available software. Composes complex confidential correspondence from the Department Chair and routes appropriately. Produces reports in accordance with appropriate policies and procedures. Completes routine institutional forms as needed. Calendar/Schedule Management. Manages the Department and Deputy Chair's schedules for meetings, travel, clinical assignments, research programs/projects, teaching and administrative responsibilities. Greets visitors Consistently communicates with the Department Chair about his/her daily, weekly and upcoming appointments, meetings, etc.
Supports the development of meetings headed by Department Chair, Deputy Chair and Department Administrator to include the agenda, inviting speakers, etc. Prepare and distribute announcements and/or backup materials including agendas for meetings.

Organizes all travel arrangements, including reservations for airline and hotel. Ensures that all expenditures are processed according to institutional guidelines and reimbursements are requested expeditiously.

Possesses professional and strong interpersonal, organizational, and planning skills. Requires strong customer service and diplomatic skills to manage calls and challenging situations.

Requires the ability to communicate well orally and in writing. Must be self-motivated, establish priorities, take initiative/follow through, and meet deadlines of projects.

Has the ability to manage projects of various sizes and complexities from concept through design and implementation with minimal supervision. Requires analytical skill and critical thinking for problem-solving.
Other duties as assigned.

EDUCATION: High school diploma or equivalent.

EXPERIENCE: Six years of advanced administrative/secretarial experience supporting a leadership/executive level position. With preferred degree, two years of required experience.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information
Requisition ID: 172899 Employment Status: Full-Time Employee Status: Regular Work Week: Days Minimum Salary: US Dollar (USD) 51,000 Midpoint Salary: US Dollar (USD) 64,000 Maximum Salary : US Dollar (USD) 77,000 FLSA: non-exempt and eligible for overtime pay Fund Type: Hard Work Location: Hybrid Onsite/Remote Pivotal Position: No Referral Bonus Available?: No Relocation Assistance Available?: No Science Jobs: No
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