Company

Cox Automotive - USA

Job Family Group

Business Operations

Job Profile

Executive Assistant I

Management Level

Individual Contributor

Flexible Work Option

No remote option; must work at a specified Cox location

Travel %

Yes, 25% of the time

Work Shift

Day

Compensation

Hourly base pay rate is $25.58 - $38.37/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Job Description

Reporting directly to the AVP of FleetNet America as an Executive Assistant, this role will provide direct support to two of our Mobility business leaders (FleetNet America and EV Battery Solutions). This role will perform advanced, diversified and highly confidential administrative assignments for these two leaders. The primary responsibilities include calendar management, travel coordination, event planning, and administrative project management. Projects and administrative tasks may include correspondence, presentation and report preparation, file maintenance, cross-functional collaboration, meeting room/conference set up, expense calculation and filing, and meeting and greeting visitors. The Executive Assistant is the key to keeping the leaders focused on the business priorities by taking care of administrative details and tasks.

Responsibilities:

Provide support and assistance for two AVP business leadersManage calendars, including internal and external appointment schedulingOrganize and manage meetings and events, including security managing and preparing meeting space, travel, catering, transportation, and setupAttend scheduled meetings to welcome participants, record minutes, and ensure logistics needs are metCreate and process expense reportsHandle incoming phone calls and correspondenceEnsure all documents, letters, briefings, and other materials are in final format, including but not limited to grammar, content, substance, and accuracyPerform administrative functions such as ordering supplies, coordinating equipment repairs, and mailing information material to homes to assist with remote workingPerform other duties as assigned

Required Qualifications:

High school diploma or equivalent5 years of work experience supporting an executive or other senior leaderProficient in Microsoft Office experience including Teams, Office, Excel and PowerPointExceptional communication skillsDetail-oriented and highly organizedDemonstrated experience working in a high work volume, fast-paced and complex matrix environmentStrong interpersonal skills – flexible, collaborative, positive attitude, and highly motivatedAbility to travel as needed (up to 25% of the time)Must be willing to undergo a background, motor vehicle report check, and drug screen after offer of employment has been madeMust be authorized to work in the United States

Disclaimer: The above statements are intended to describe the general functions performed by the employee(s) assigned to this position.  Tasks, duties, skills and/or responsibilities may vary from individual to individual, location to location, and over time, depending on a number of factors. Management retains the discretion to add or change the duties of the position at any time.  This job description does not constitute a written or implied contract of employment.

Drug Testing

To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, parental leave, and COVID-19 vaccination leave.

About Us

Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.