Job Title: Executive Assistant I Job Description We are seeking a proactive and curious individual for the position of Executive Assistant to support the Chief Technology Officer. Our Technology teams, spread across Madison, WI and New York, NY, are at the heart of our mission to be the destination for style inspiration and fashion discovery through a fun, curated shopping experience. This role will be responsible for understanding both team and wider customer priorities, reacting with appropriate urgency, engaging with the right leaders, and proactively facilitating problem solving. A successful candidate in this role will have an interest in understanding how technology can impact a wide array of customer and internal partner needs. The ideal candidate will be detail-oriented, organized, and demonstrate a strong bias for action. Responsibilities + Own calendar management for 1-2 leaders, planning, negotiating, and scheduling meetings to accommodate managers and others. Use discretion and judgment to determine the priority of meetings. + Manage complex travel arrangements and event planning, such as off-sites or team celebrations. Complete business expense claims promptly and follow up on reimbursements if necessary. + Utilize time management and organizational skills to manage responsibilities efficiently while navigating ambiguity and priorities effectively. Organize and maintain information that may be sensitive, confidential, or technical in nature. + Identify opportunities to improve work processes to leverage your own and the department's workload. + Act as a liaison for direct reports and business stakeholders while collaborating with other Executive Assistants and business partners on key business events, tracking key discussion points, and helping drive the completion of key deliverables. + Help to develop and maintain new mechanisms within the team. Essential Skills + 2 years of upper level leadership support or 1 year of relevant experience + High school or equivalent diploma + Experience with Microsoft Office products and applications + Experience with executive level calendar management Additional Skills & Qualifications + Bachelor's degree + Experience in a fast-paced, high-tech company + Ability to successfully navigate a tech-forward and widely distributed personnel work environment + Superior attention to detail and ability to meet tight deadlines + Demonstrated ability to design and improve processes Work Environment The work environment is tech-forward and involves widely distributed personnel. You will work with advanced technologies and tools, and collaborate with various business partners and Executive Assistants. This position demands high attention to detail and the ability to meet tight deadlines. The role may require managing confidential or technical information and involves navigating ambiguity effectively.upper About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.