The Nursing Administration department is looking for a new Executive Assistant I who will support and report to the Nursing Administrative team and Director of Operations.

Schedule: Monday – Friday from 8:00 a.m. – 4:30 p.m., no weekends or holidays. This position is in office.

Purpose:
Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Responsibilities:

Answers phones and directs all incoming calls to appropriate party promptly and efficiently Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president Records and distributes minutes and other relevant information to appropriate participants in a timely manner Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs Arranges travel schedule and reservations for executive management as needed Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings Responsible for care points, Above and Beyond, and other nursing awards. Organize any communication tools (emails, flyers, slide decks, etc.)