The UPMC Heart and Vascular Institute is seeking a dedicated full-time Executive Assistant. This position follows a Monday through Friday schedule, with working hours from 8:00 AM to 4:30 PM.

Responsibilities:

Answers phones and directs all incoming calls to the appropriate party promptly and efficiently Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents Prioritizes and manages multiple projects simultaneously, and follows through on issues promptly Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president Records and distributes minutes and other relevant information to appropriate participants promptly Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs Arranges travel schedules and reservations for executive management as needed Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings