4/4/2025 11:55 PM Pacific
Date Posted 3/7/2025 Contact Human Resources530-938-5555 Number of Openings 1 Salary Pay Range
$80,732 - $102,269 Annually Length of Work Year Full Time Employment Type Full Time About the Employer
Established in 1957, College of the Siskiyous is one of 113 publicly funded California community colleges. Classes began September 10, 1959 with 67 students and only three campus buildings. Since that humble beginning, College of the Siskiyous (COS) has greatly expanded its programs, services, and facilities. COS is accredited by the Accrediting Commission for Community and Junior Colleges (ACCJC) of the Western Association of Schools and Colleges. The Fire/Emergency Response Technology Program is approved as an accredited regional academy for the State Fire Marshal's Office. The Paramedic/Emergency Medical Technician, Licensed Vocational Nursing and Registered Nursing Programs are accredited by their respective state agencies. COS is located at the base of majestic Mount Shasta (elevation 14,162 feet) in far northern California. Its 250-acre primary campus is centered in the historic lumber town of Weed, named after its founder Abner Weed, and is easily accessible from Interstate 5 and Highway 97. The primary campus offers numerous associate degree and certificate programs in the arts, athletics, humanities, sciences, mathematics as well as career and technical programs in business/computer science, EMS-Paramedic, Fire, and Welding, to name but a few. Students have access to academic counseling, academic assessment, library services and resources, career counseling, personal counseling, financial aid assistance, Disabled Students Programs and Services (DSPS), Extended Opportunity Programs and Services (EOPS), Student Support Services (SSS), textbook sales and buy backs, and tutoring services. COS is also one of only eleven community colleges in California to offer students on-campus student housing. In addition to its primary campus, COS operates a smaller campus in Yreka, 30 miles north of Weed, which is the site of the Rural Health Sciences Institute (RHSI) and the Technology Training Center. In Yreka, a variety of transfer, general education, vocational, continuing education, distance education, and lifelong learning classes are available. Similar to the primary campus, the Yreka campus provides complete registration and advising services. Yreka Campus facilities also include a computer lab with full Internet access, general purpose classrooms, multiple classrooms with videoconferencing capabilities, the Law Enforcement Training Center with a firearms training simulator classroom, fully-equipped physical education room, and the Rural Health Scien
Job Summary Job SummaryExecutive Assistant II, Board & President Job# 202200120 Salary: $80,732.00 - $102,269.00 Annually Deadline: 4/4/2025 11:59 PM Pacific Complete job description and application available online at: https://www.schooljobs.com/careers/siskiyous/jobs/4853222/executive-assistant-ii-board-president?keywords=Executive%20Assistant%20II%20Board%20%26%20President&pagetype=jobOpportunitiesJobs Under the direction of the Superintendent/President, manages the daily operations of the President’s Office and provides support to the District’s Board of Trustees; performs advanced and complex administrative skills to coordinate and execute a variety of responsibilities, including but not limited to overseeing the day-to-day administrative functions and workflow of the Board of Trustees and President’s Office.
Job Description / Essential Elements: PrintKey Duties & Responsibilities The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Essential responsibilities are designated by *. • Serves as Recording Secretary to the Board of Trustees; coordinates all meeting arrangements, including preparation of agenda and meeting materials and ensuring that all notices of and materials for board meetings comply with the Brown Act; records, prepares, and distributes minutes of all regular and special meetings of the Board; maintains the official files of all board meeting documents. * • Coordinates and reviews revisions of relevant policies and procedures through the participatory governance process with the Board of Trustees in a timely manner. * • Manages and coordinates the President’s Office, makes administrative decisions related to the operational support required by the Board of Trustees and President’s Office. * • Provides detailed and technical information related to college operations, activities, programs, services, laws, codes, timelines, priorities, goals, objectives, processes, regulations, policies, and procedures to internal and external customers, such as board members, community members, visitors, vendors, contractors, students, faculty, management, and staff. * • Serves as a resource person for other administrators, staff, and faculty of the College. * • Works with Information Technology to facilitate the implementation and utilization of BoardDocs software for campus-wide meeting management, including but not limited to user training and support. * • Serves as recording secretary for President’s Cabinet, College Council, and other committees as requested by the President; coordinates and prepares meeting documents, including but not limited to meeting agendas, minutes/notes, supplemental information, presentation materials, as needed; disseminates information and follows up with committee members on any identified action items. * • Manages the President’s calendar and schedule; receives meeting or appointment requests on behalf of the President; updates and maintains calendar with revisions, changes, and new requests. * • Receives, screens, and directs visitors, telephone calls, and incoming correspondence to appropriate division, department, office, or personnel. * • Coordinates internal and external meetings between the President’s Office, college departments, outside agencies, organizations, and stakeholders. * • Prepares, reviews, edits, formats and proofreads a variety of internal and external documents, including but not limited to correspondence, memoranda, emails, forms, agendas, reports, proposals, presentations, and legal briefs; maintains required confidentiality of documents, as required. * • Gathers, extracts, compiles, and verifies data and information; assembles, processes, distributes, collects, and maintains a variety of college and district records; ensures accuracy, compliance, and completeness of documents, files, and records. * • Coordinates all travel arrangements for the President and Board of Trustees; submits documentation for approval; receives travel receipts and verifies accuracy and compliance to travel procedures; submits request for reimbursement to appropriate staff for processing. * • Assists in budget preparations; tracks and monitors expenditures for the President’s Office and Board of Trustees; reviews, verifies, and ensures expenditures do not exceed allowable expenditures according to established budget limitations; prepares and submits purchase requisitions; reviews and reconciles budget expenditures. * • Coordinates a variety of special events; partners with Marketing and Public Relations to provide promotional collateral for events; follows up with participants through distribution of survey requests; ensures office activities comply with established timelines and requirements. * • Performs related duties that support the overall objective of the position. Minimum Qualifications • Associate Degree with coursework in business, business administration, or related discipline: AND • Five (5) years of increasingly responsible administrative experience as administrative support to an executive’s office. OR • Any combination of education and experience which would provide the required qualifications for the position. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of: • District and college policies, procedures, and practices related to the area of assignment. • Applicable codes, regulations, policies, procedures, and laws related to the area of assignment; specifically, California Education Code, Title 5 Regulations, • California meeting laws (the Brown Act), election laws, and California Ethics Commission requirements • Robert’s Rules of Order. • Effective organizational and communication skills. • Gather, compile, and organize complex materials. • Compile, prepare, and generate comprehensive reports related to the area of assignment. • Computer software programs and applications, computer hardware, and peripheral equipment used within the scope of the assignment. • Organizational operations, policies, and objectives. • General functions, policies, rules, and regulations of a community college. • Family Educational Rights and Privacy Act (FERPA). • Record-keeping, record and file retrieval, filing, file sharing, and filing systems methods and techniques. • Effective communication skills, both verbally and in writing. • Modern office practices, procedures, methods, and techniques. • Correct English usage, grammar, spelling, punctuation, and vocabulary. • Interpersonal skills using tact, patience, and courtesy. • Mathematic calculations. • Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Ability to: • Independently perform the essential responsibilities of the position. • Represent the assigned administrative office in a professional manner with diplomatic decorum. • Perform the essential responsibilities of the position executing sensitivity and confidentiality as a representative of the Board of Trustees and President. • Perform the assigned responsibilities, duties, and tasks in a safe manner with minimal supervision. • Plan, coordinate, organize, and prioritize workload to meet schedules and timelines. • Follow complex verbal and written instructions, solve difficult problems, and disseminate information regarding the policies and procedures related to the area of assignment. • Communicate information to guide or assist individuals. • Coordinate flow of communications and information as needed. • Generate and prepare comprehensive reports related to the area of assignment. • Compose effective correspondence. • Type or input data at an acceptable rate of speed. • Answer telephones and greet the public courteously. • Update and maintain a variety of sensitive and confidential records, logs, files, and filing systems. • Utilize a computer to input and/or extract data, maintain automated records, and generate computerized reports. • Work independently with little direction. • Communicate effectively both verbally and in writing. • Determine appropriate action within clearly defined guidelines. • Add, subtract, multiply, and divide with speed and accuracy. • Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, as well as staff and students with physical and learning disabilities. • Establish and maintain cooperative and effective working relationships with others during the course of work. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this class.
Requirements / QualificationsDESIRABLE QUALIFICATIONS: • Bachelor’s degree in business, business administration, public administration, or related discipline. • Experience providing executive support to an administrator. • Experience working within a higher education environment, such as a community college. Other Details * LICENSES AND OTHER REQUIREMENTS * May be required to possess or demonstrate an ability to obtain a valid driver license, if driving is required as an essential responsibility of the position. * May be required to travel for various off-site meetings, trainings, conferences, workshops, and/or events in support of the overall objective of the position.
Requirements / QualificationsDESIRABLE QUALIFICATIONS: • Bachelor’s degree in business, business administration, public administration, or related discipline. • Experience providing executive support to an administrator. • Experience working within a higher education environment, such as a community college. Other Details * LICENSES AND OTHER REQUIREMENTS * May be required to possess or demonstrate an ability to obtain a valid driver license, if driving is required as an essential responsibility of the position. * May be required to travel for various off-site meetings, trainings, conferences, workshops, and/or events in support of the overall objective of the position.
Comments and Other Information College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry, or political or organizational affiliation. College of the Siskiyous is accredited by the Accrediting commission for Community and Junior Colleges of the Western Association of Schools and Colleges. Comments and Other InformationCollege of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry, or political or organizational affiliation. College of the Siskiyous is accredited by the Accrediting commission for Community and Junior Colleges of the Western Association of Schools and Colleges. CalPERS Links Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits ADD TO WISHLIST VIEW JOB WISHLIST APPLY (Current Employees ONLY) APPLY