Executive Assistant II The Executive Assistant II, under minimal supervision, provides advanced general administrative support to a department or group of professionals. They regularly interact with executive management and all levels of employees from across the organization. May interact with external parties such as clients and/or customers. Typically supports several senior leaders and/or large department. Position Responsibilities Administrative Duties: * Managing complex calendars, coordination of appointments, meetings, and travel, as well as extensive rescheduling. * Anticipating travel needs of executive and coordinating complex travel arrangements. Interacts with other administrative staff, senior managers, customers, and/or visitors and communicates on management's behalf as required. * Develops meeting materials (e.g. creates documents and presentations, gathers agenda items, drafts and edits correspondence, etc.) and acts as a meeting scribe in team meetings or as needed. * Managing recognition and volunteerism programs within our groups. * Performs advanced administrative support specific to assigned functional area with a moderate amount of supervision. * Leads projects that are small in scope. * Participates in projects that are broad in scope. Department Management: * Maintains department budget and completes special projects as needed. * Informs management of pending issues and items that have been handled on their behalf. * Manages department data and runs reports, such as key performance metrics, compliance, and training. * Organizes department programs and events (recognition events). * Arranging and coordinating on-site and off-site meetings. Dimension and Scope Data: * Under minimal supervision, provides advanced administrative support to a department or group of professionals for BE2 and below. Knowledge, Skills, and Abilities * Skilled in managing one's own time and the time of others. * Skilled in completing assignments accurately and with attention to detail. * Ability to set priorities and complete assignments on time. * Ability to analyze, organize and prioritize work while meeting multiple deadlines. * Ability to process and handle confidential information with discretion. * Critical thinking skills and problem-solving skills. * Judgement and decision-making skills. * Ability to take ownership and make decisions independent of customer involvement (proactive). * Excellent communication skills (written and oral). * Excellent organizational, multi-tasking and time management skills. * Highly responsive, flexible and adaptable. * Proactive thinker and action taker. Communication / Interpersonal * Ability to communicate effectively in both oral and written form. * Ability to work successfully as a member of a team and independently. * Ability to effectively handle difficult and/or angry people. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled