Job Title: Executive Assistant II

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to support two Directors on the Payments team. This role is critical, requiring a strong focus and execution. The Executive Assistant will handle a high volume of tasks including complex calendar management, scheduling, prioritizing information and requests, monitoring meetings, tracking priorities and emails, managing travel and expenses, and providing comprehensive administrative support.

ResponsibilitiesManage complex calendars and scheduling for two Directors.Prioritize tasks effectively amidst a flood of information and requests.Monitor and track meetings, priorities, and emails.Manage travel arrangements and expenses.Provide administrative support functions for the office.Complete a high volume of tasks and projects with little to no guidance.Make smart and timely decisions, reacting with appropriate urgency to situations requiring quick response.Maintain high levels of integrity and discretion in handling confidential information.Communicate professionally with professionals inside and outside the company.Essential SkillsAt least two years of experience supporting upper management.Strong working knowledge of Microsoft Office and Outlook.Exceptional verbal and written communication skills.Ability to switch gears at a moment’s notice.Impeccable attention to detail.High degree of professionalism.Additional Skills & QualificationsAt least two years of college required, bachelor’s degree preferred.Interest in a long-term position, with potential for conversion to a full-time role.Work Environment

This position is fully onsite in Seattle. The work schedule is Monday to Friday, 40 hours per week with possible overtime up to 10 hours per week. The role involves independent work managing the needs of professionals and collaborative work with support teams to communicate and execute tasks as need

Pay and Benefits

The pay range for this position is $30.00 - $33.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position will be accepting applications until Feb 1, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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