Job Title: Executive Assistant II

Location: NYC

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to support a Vice President and Director on the Corporate Development team. This team is responsible for identifying, executing, managing, and integrating mergers and acquisitions as well as minority investments. This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment. You will be responsible for a high volume of tasks, including complex calendar management, scheduling, prioritizing multiple critical requests, monitoring and tracking meetings and priorities, managing travel and expenses, and providing all administrative support functions for the VP and Director.

ResponsibilitiesManage complex calendars and scheduling for a VP and Director.Effectively prioritize and handle multiple critical requests.Monitor and track meetings and priorities.Manage travel arrangements and expenses.Provide comprehensive administrative support.Make smart and timely decisions, reacting with appropriate urgency to situations and events.Handle confidential information with high levels of integrity and discretion.Partner well with a team of Executive Assistants.Essential Skills5-6+ years of experience supporting senior management (VPs, Senior VPs, or CEOs).Excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.Impeccable attention to detail.Strong verbal and written communication skills.Ability to switch gears at a moment's notice.High degree of professionalism in dealing with senior professionals inside and outside the company.Ability to complete a high volume of tasks and projects with little to no guidance.Good judgment skills and experience working in a fast-paced environment.Additional Skills & QualificationsBachelor's degree preferred.Experience in an external-facing role, working with senior leaders and vendors.Work Environment

This position requires working in the office five days a week, Monday through Friday, from 8:30 AM to 5:00 PM. No overtime is expected, although 1-2 hours per week may be needed occasionally.

Pay and Benefits

The pay range for this position is $32.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Feb 14, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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