Job Title: Executive Assistant III
Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This role is crucial, requiring a strong focus and execution. The successful candidate will manage a high volume of tasks, including complex calendar management, scheduling, and prioritizing amidst a flood of information and requests. The role also involves monitoring and tracking the VP's meetings, priorities, and emails, acting as a proxy when necessary, managing travel and expenses, and providing all administrative support functions for the office. Additionally, you will be responsible for managing multiple tasks, documenting action items, following up, and preparing for the VP, ensuring timely action on deliverables.

ResponsibilitiesManage complex calendar and scheduling for the VP.Prioritize tasks and information requests with appropriate urgency.Monitor and track VP's meetings, priorities, and emails.Act as a proxy for the VP when necessary.Manage travel and expenses for the VP.Provide comprehensive administrative support for the office.Document, follow up, and prepare action items for the VP.Ensure timely action on deliverables.Essential SkillsAbility to complete a high volume of tasks and projects with minimal guidance.Impeccable attention to detail.Ability to make smart and timely decisions.Ability to react with appropriate urgency to situations requiring quick response or turnaround.Exceptional verbal and written communication skills.Ability to switch gears at a moment's notice.High levels of integrity and discretion in handling confidential information.High degree of professionalism in dealing with senior professionals inside and outside the company.At least two years of college education required; bachelor's degree preferred.Seven years of experience supporting senior management (VPs, Senior VPs, or CEOs).Excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.Additional Skills & QualificationsAbility to prioritize effectively.Experience managing tasks for 2-3 directors.Adaptability and ability to go with the flow.Work Environment

This position offers a hybrid work schedule, requiring presence in the Seattle office three times a week. The role demands the ability to thrive in a fast-paced environment with a high degree of ambiguity. You will have the opportunity to provide feedback on process improvements and potentially transition to a permanent position.

Pay and Benefits

The pay range for this position is $36.00 - $36.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position will be accepting applications until Jan 11, 2025.

\n

\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n